Portables Exhibit Coordinator

Location: Las Vegas, NV (In-Office)
Type: Full-Time
Department: Client Services

🏆 Recognized by the Las Vegas Review-Journal as one of Nevada’s Top Workplaces

Steelhead is looking for a detail-driven Portables Exhibit Coordinator to support and execute our client-owned portable exhibit programs. This role owns the logistics, documentation, and coordination required to ensure portable exhibits move from warehouse to show floor accurately, on time, and within budget. You will work closely with Account Managers and vendors to eliminate surprises, reduce errors, and maintain strong execution standards across every event.

This is a high-volume, deadline-driven role for someone who values precision, organization, and accountability.

What You’ll Do

• Coordinate show services, form submissions, material handling, and transportation for client-owned portable exhibits


• Prepare accurate estimates for show services, shipping, and warehouse handling


• Track shipments and confirm on-time delivery to venues


• Maintain accurate inventory records using Exhibit Force or similar systems


• Prepare show binders and required documentation to support Account Managers


• Solicit and compare vendor quotes to ensure competitive pricing and quality service


• Review and reconcile invoices against approved estimates


• Coordinate travel and accommodations for Steelhead personnel attending shows


• Provide administrative and operational support to the Client Services team as needed


• Other duties as needed

Schedule: Monday - Friday, Day Shift. Weekend availability as needed.

What You Bring

• 1–3 years of experience in project coordination, logistics, event planning, or related operational support


• Strong organizational skills with the capacity to handle a range of tasks efficiently


• High attention to detail and ability to manage multiple concurrent deadlines


• Clear, professional communication skills


• A proactive, solution-focused mindset


• Experience with inventory or project management software is a plus

What Sets Us Apart:

• Top Workplace Recognition: We’re not just saying we’re a great place to work - it’s been officially recognized


• We Rent, You Create: Our clients don’t buy exhibits. They rent. That means less rinse and repeat, and more room for bold, fresh ideas


• Design-Obsessed Culture: No creative silos. No ego wars. Just a team of high-performers who geek out on pushing boundaries


• Visible, Valued, and Supported: You won’t get lost in the machine. You’ll be seen, supported, and celebrated


• Creative Variety: Work with a range of world-class brands across multiple industries and events

How We Support You

• Healthcare coverage (medical, dental, vision, voluntary plans, EAP)


• 401(k) with company matching


• Flexible Time Off (FTO), PTO for sick leave, and paid company holidays


• Professional development budget for training and continued education

We Celebrate You, Just as You Are.
Steelhead is committed to building a workplace where diverse perspectives fuel creativity and innovation. We welcome applicants of all backgrounds and lived experiences.

or reach out confidentially to learn more!