Portfolio Administrative Assistant

We are seeking a motivated and detail-oriented Portfolio Administrative Assistant to join our team. 

The Portfolio Administrative Assistant plays a key role in supporting the overall success of our property portfolio. This position assists Portfolio Managers with a wide range of day-to-day tasks and responsibilities, helping ensure smooth operations, effective communication, and high-quality service across our communities.

Full-time: 40 hours per week Monday through Friday.  Compensation: $28.00 – $30.00 per hour, depending on experience

Responsibilities and Duties:

• Provide general support to Portfolio Managers on tasks, projects, planning, and meetings


• Issue and review notices


• Research and resolve accounting questions


• Review major maintenance requests for completeness and follow up with Community Managers as needed


• Approve turnover replacements


• Ensure lien waivers are completed


• Prepare contracts for capital improvements over $10,000


• Assist in approving onsite payroll and escalate issues to Portfolio Managers when necessary


• Communicate with Community Managers, residents, and vendors


• Investigate tenant complaints


• Prepare job orders and submit to Recruiting


• Review incoming mail and prepare responses as directed


• Attend weekly update meetings with each Portfolio Manager (10–15 meetings per week)

Required Skills and Qualifications:

• Highly organized with strong attention to detail


• Excellent analytical, interpersonal, and communication skills (verbal, written, and listening)


• Ability to multitask and thrive in a fast-paced environment


• Proficiency with computers, Microsoft Office, and Outlook


• Ability to work effectively with individuals from diverse backgrounds and education levels


• Minimum of two years of property management experience

Why Join Princeton Property Management?

• Competitive compensation and benefits


• Supportive and collaborative team culture


• Opportunities for professional growth and advancement


• Make a meaningful impact in a respected property management company