Post Sale Legal Assistant

SUMMARY

Job entails managing all administrative tasks associated with processing foreclosure files after the foreclosure sale. These tasks generally include editing and preparing correspondence, maintaining electronic files, updating internal systems, reviewing title exams and loan documents, contacting/researching junior lienholders and former property owners, preparing title policies and government conveyance title packages. The position will also provide overflow support to the title departments and mediation department, which will result in a varied workload day to day. It will require substantial coordination with other legal assistants and attorneys, as well as outside parties, in multi-disciplinary team environment. 

RESPONSIBILITIES

• Drafting, preparing, and formatting memoranda, correspondence, title claims and various other documents.
• Researching lienholders and ordering lien searches. 
• Fielding calls from former owners, attorneys, junior lienholders, HOAs, and other outside parties in a courteous and effective manner. 
• Ensuring timely, courteous, and thorough responses to email correspondence.
• Developing and maintaining congenial relationships both internally and externally. 
• Consistently and accurately updating the firm’s internal case management system, as well as all clients’ systems. 
• Providing exceptional customer service. 
• Reviewing title exams and researching court dockets. 
• Proper handling of conveyance documents and tasks. 
• Providing overflow assistants to the title department and mediation department as needed, on a daily basis. 
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

EDUCATION & SKILLS

• Minimum Associates Degree or at least 2 years of relevant experience. 
• Must have excellent verbal and written communication skills.
• Must have exceptional attention to detail. 
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with mortgage default client systems such as Loansphere, Tempo, Vendorscape Clarifire and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred. 
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.

All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received, only qualified candidates will be contacted for consideration***

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.