Post-Closing Loan Documentation Specialist II

Description

John Marshall Bank is seeking a Post-Closing Loan Documentation Specialist II responsible for the comprehensive review of commercial and consumer loan files during the post-closing stage. This role involves ensuring the accuracy, completeness, and compliance of all documentation, including exception tracking, collateral verification, UCC filings, and insurance verification. The Post-Closing Specialist II will handle complex issues, coordinate with internal teams and external partners, and resolve discrepancies to maintain high standards of loan file integrity.

In this role you will:

• Perform in-depth reviews of loan files and documentation for both commercial and consumer loans, ensuring accuracy, completeness, and adherence to complex approval processes, regulatory requirements, and company policies. Record any deficiencies in the Bank's CERIS tracking system.
• Oversee and manage the setup of original document exceptions with a focus on complex scenarios. This includes developing comprehensive tracking methods for original loan documents, recorded documents, title insurance, financial reporting, covenant testing, vehicle titles, life insurance policies, insurance certificates, Uniform Commercial Codes (UCC), and other detailed loan tracking requirements.
• Handle complex recurring exceptions and life-of-loan tracking requirements. Manage detailed monitoring and updates, ensuring compliance with approval requirements and regulatory standards, and resolve advanced exceptions.
• Adhere to established workflow procedures for the review and release of collateral. Conduct thorough examinations of collateral documents to ensure cross­ collateralization is reviewed prior to release. Prepare/review lien release documentation and recording instruments for accuracy and draft customer correspondence. Update CERIS tracking accordingly, ensure comprehensive imaging of the payoff release package and upload the complete payoff package to FDM.
• Ensure meticulous imaging and indexing of loan-related records in FDM, including detailed documentation for loan reviews, collateral, original loan documents, covenants, financial reporting, recurring exceptions, insurance, and mortgage purchase files.
• Manage Uniform Commercial Code (UCC) filings by preparing and processing original filings, reviewing and updating historical UCC records, handling continuations to extend the duration of UCC filings, and processing terminations to release collateral interests. Ensure UCC filings are accurately recorded, updated, imaged and tracked.
• Conduct thorough reviews of recorded instruments and final title policies to verify comprehensive collateral coverage and enter any documentation deficiencies into the Bank's CERIS tracking system.
• Perform detailed reviews of insurance coverage to ensure adequate protection of collateral and that coverage is compliant with insurance matrix. Verify the Bank's correct listing as Mortgagee, Loss Payee, or Additional Insured.
• Upload insurance documentation to AFR or FDM for new loans and coordinate with internal teams to address discrepancies or issues.
• Engage and communicate with team members, Bank personnel, settlement agents, insurance companies, and vendors to clarify requirements, obtain necessary documentation, and resolve complex issues. Maintain effective communication to address high-level discrepancies and ensure compliance.
• Conduct detailed pre-audit reviews of approval requirements, imaged loan documentation, loan operating systems, exception tracking, collateral, insurance, etc., identifying and addressing complex documentation exceptions and loan discrepancies. Coordinate with responsible parties to resolve high-complexity issues.
• Ensure orderly, safe, and secure control over original note/guaranty files.
• Be cross trained to assume additional functions in the Loan Administration area or share knowledge with colleagues to promote team development.
• Complete ongoing courses to maintain required compliance knowledge requirements.

Requirements

Required:   

• High school diploma or equivalent
• 3–5 years of direct experience in commercial loan post-closing, including loan documentation review, recurring exception tracking, lien perfection, and collateral release; or a combination of relevant experience in both commercial and consumer lending that demonstrates proficiency with these core functions.
• Advanced administrative and organizational skills
• Advanced computer skills and a high aptitude for new systems and databases 
• Ability to work independently in a dynamic, fast-paced environment and manage multiple tasks efficiently.
• Exceptional communication skills requiring extensive dialogues, conversations and explanations, both written and verbal. 
• Ability to handle matters complex in nature and form viable solutions
• Advanced attention to detail and excellent organizational abilities.
• Self-starter, excels at learning and performing new skills

Preferred: 

•  Degree or certification in finance, business, or a related field  

  John Marshall Bank is an Equal Opportunity Employer

At John Marshall Bank, we pride ourselves on being able to attract the best talent in the industry, therefore we offer a comprehensive benefits package which includes: 

• Medical
• Dental
• 401K Retirement Plan w/ an Employer Match (4% match on 5% contributions – this is highly competitive compared to other organizations)
• Vision 
• Employee Assistance Program
• Flexible Spending 
• Transit Reimbursement
• Dependent Day Care
• Long Term Care
• Paid Time Off
• Life and Disability Coverage 

At this time, John Marshall Bank will not sponsor a new applicant for employment authorization for this position.