Practice Manager/Lead MA

Description

General Summary of Position Plans, manages and coordinates all patient care activities for medical office location. Implements, performs medical assistant lead functions and maintains organizational policies and procedures pertaining to personnel, federal and state regulations, daily operations, and support of medical care.   

Primary Duties and Responsibilities 

• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.
• Provides oversight and management for the daily operations of the medical office and ensures patient access to care. Responsible for creating and maintaining a professional environment in the medical office. Adjusts operations as needed to maintain peak performance. Establish and maintains appropriate levels of equipment, office and medical supplies to support the medical practice.
• Responsible for maintaining positive, productive, and professional relationships within the practice, as well as between the providers and the health care system. Prepares the medical office for the addition and departure of providers; ensures smooth operational transitions. Assists with growth and development of the practice by marketing to the public and other providers. Coordinates and leads meetings with the providers and staff on a regular basis to keep team informed of MHS and MMG goals, practice goals and policy changes.
• Coordinates the schedule for new providers and modifies existing provider schedules as appropriate. Monitors provider scheduling practices and staffing levels to ensure patient needs and financial goals are met. Monitors provider schedules on a daily basis to maximize appointment availability and ensure same-day access is available.
• Ensures patient satisfaction with the medical group's performance on all levels. Responds timely to patient concerns and requests for information. Engages in service recovery activities as appropriate. 
• Responsible for compliance with all applicable environmental and regulatory policies and procedures for medical office operations, including quality and safety related tasks. Fosters and enforces Code of Conduct and ensures internal policies and procedures are followed; implements policies and procedures changes accordingly.
• Supports and partners with Office of Corporate Business Integrity to educate and inform associates and providers of compliance standards and ensures all associates complete annual training. Appropriately notifies Compliance and/or Legal on issues regarding compliance, privacy, risk management and/or legal issues. Assists as needed with Integrity Hotline investigations and resolutions as well as compliance, legal, and safety event investigations. Expected to develop a general understanding of Emergency Preparedness policies and emergency operations procedures.
• Responsible for office financial performance, including revenue cycle activities. Partners with Business Administrator, Physician Leadership and Billing to prepare annual budget; ensures practice is meeting monthly budget targets and works to course correct as necessary.
• Prepares and monitors monthly statistical reporting of key operations and financial factors for the medical office. Responsible for the financial performance of the medical office in the following key areas: Cash collection, timely charge capture, data entry, coding/documentation, bank deposits, and daily, weekly, and monthly reporting. Coordinates accounts payable activities according to organizational procedures.
• Responsible for Personnel Management. Supervises all non-provider staff within the office. Ensures staff is properly trained and in collaboration with the provider(s), identifies the need for additional skills training for all associates. Additionally, ensures all medical office staff is trained in emergency procedures. Actively encourages associate growth and development.
• Maintains and coordinates all staff schedules to accommodate patient flow. Responsible for providing backup to key positions during peak times and staff absences. Based on skills, this may include direct patient care services. Performs weekly payroll activities for assigned staff. Actively engages in recruiting, hiring, orienting, promoting, reviewing and terminating staff according to organizational policies. Maintains up-to-date staff files of required certifications and licenses. Fosters staff engagement and productivity.
• Oversee the patient billing and collection function. Works with the staff to ensure the patient billing and collection function is continually monitored.

Requirements

 Minimum Qualifications Education

• High School Diploma or GED required or
• Bachelor's degree in Health Care Administration or related field preferred, experience can outweigh degree
• Courses in medical terminology preferred

Experience

• 3-4 years healthcare/medical office experience required and
• 2 years general management experience; preferably in an ambulatory care setting required
• Licenses and Certifications
• No special certification, registration or licensure required

Knowledge, Skills, and Abilities

• Excellent organizational and management skills.
• Excellent customer service, and verbal and written communication skills.
• Demonstrated ability to set and manage multiple priorities.
• Demonstrated leadership skills.
• Knowledge of practice management systems preferred.
• Ability to comprehend data for use in making daily operational decisions.
• Proficiency with office equipment, Microsoft Office, and medical office software