Pre-College Programs Assistant Director

The Assistant Director for the Pre-College Upward Bound and Upward Bound Math & Science programs support first-generation, low-income high school students in Johnson County, TX. This role provides day-to-day oversight of program operations, supervises team members, and leads student recruitment efforts. The Assistant Director facilitates after-school college-readiness activities, coordinates and leads field trips and events, and manages the six-week summer program. The overarching goal of the position is to ensure that participants graduate from high school and successfully enroll in a postsecondary education program.

Site Locations: Alvarado and Venus High Schools

Roles and Responsibilities: 

Administrative 

• Oversee daily team operations to ensure all programming aligns with project objectives.


• Lead team meetings as needed.


• Assist with expense tracking and budget monitoring in coordination with the Program Director.


• Support completion of the Annual Progress Report by ensuring accurate data entry and verification.


• Ensure programming, publications, and part-time staff reflect positively on the organization.


• Maintain clean and accurate data in the student database and support all required grant recordkeeping.


• Produce program reports as needed.


• Maintain accurate participant records.


• Complete expense requests and track time and effort.


• Train and supervise part-time College Access Advisors and Office Assistants.

Student Development

• Provide daily oversight of the After School Program to ensure high-quality service delivery.


• Lead planning for field trips to colleges, universities, cultural locations, and hands-on STEM activities.


• Support successful postsecondary matriculation by assisting students individually with FAFSA, college applications, and scholarship applications.

Programming

• Direct and coordinate student recruitment efforts at target schools.


• Review student applications and recommend selections to the Project Director.


• Ensure program evaluation data is collected for field trips, events, and other program services.


• Assist with annual planning for both Summer and Academic Year programming.

Minimum Qualifications: 

• Bachelor’s degree in education, social work, or a related field.


• Three years of experience working with disadvantaged youth in educational settings.


• Proficient knowledge of college-entry processes, including FAFSA, scholarship essay writing, and degree planning.


• Strong ability to manage details, plan and execute program events, and oversee complex tasks.


• High proficiency in technology, including social media.

Preferred Qualifications: 

• Master’s degree in education, social work, or a related field.


• Experience working in higher education.


• Excellent written and oral presentation skills.


• Personnel supervisory experience.


• Experience working with college admissions and financial aid procedures.


• Background similar to students in the program


• Direct experience in TRIO programs, or other similar federally funded grant programs.


• Experience with project management.


• Knowledge of critical systems: JotForms, Google Workspace, & Lacai Database


• Knowledge of program compliance requirements and federal regulations.


• In-depth knowledge of TRIO regulations.

Travel Requirements: There is local travel required within the target area of the project on a daily or weekly basis. There are field trips to locations outside the target area that can require overnight stays. Once or twice per year, staff may be expected to attend a conference or training that requires overnight travel.   

Physical Demands: Must be able to lift and carry 40 lbs., to stand and walk for long periods of time, to endure strong heat and cold, to climb stairs and to fly on airplane. Must be able to project voice and speak publicly. Must be able to drive a vehicle, read road signs, judge distance, spend extensive hours in front of a computer screen. Must be able to listen carefully to others on the telephone.

Reports to: Program Director

Opportunity Resource Services is committed to a policy of providing employment opportunities to all qualified people regardless of economic or social status and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, veteran status, or physical or mental disability.