Preconstruction Coordinator

Description

Preconstruction Coordinator 

Position Identification:

Salary: Non- Exempt ($60,000/ year)

Reports To: Preconstruction Manager

Location: Round Rock, TX

Position Summary

Texas Roofing, A Tecta America Company, is seeking a motivated and detail-oriented
Preconstruction Coordinator to join our Preconstruction Department. This role is designed
as a foundational position for individuals looking to build a long-term career in commercial
construction, with growth opportunities into Project Management and Estimating. 
You will gain hands-on exposure to contracts, submittals, value engineering, compliance
documentation, and project startup processes—developing a strong operational
understanding of how commercial roofing projects move from bid to production. 
This is an excellent opportunity for recent Construction Management graduates or early career professionals who want to learn the business from the ground up.

Core Responsibilities

• Manage receipt, review, distribution, and filing of Letters of Intent (LOIs), contracts, purchase orders, and related project documents.
• Coordinate internal contract reviews with estimating, legal, and operations teams to ensure scope alignment and compliance.
• Track and secure all pre-construction compliance requirements including insurance certificates, bonds, retainage documentation, background checks, and certified payroll documentation as required.
• Prepare, assemble, submit, and track all required project submittals including shop drawings, product data, SDS sheets, and Operation & Maintenance manuals in accordance with project specifications.
• Coordinate shop drawing requests with vendors and manufacturers and ensure timely review and approval by General Contractors, Architects, and consultants.
• Monitor submittal approval status and manage resubmissions when required to prevent delays in procurement or mobilization.
• Facilitate manufacturer warranty registrations and system assembly letters, ensuring documentation is complete and properly filed.
• Support value engineering efforts by coordinating documentation and communication between estimators, vendors, and manufacturers.
• Compile complete job setup packages including contract documents, approved submittals, compliance records, safety plans, and mobilization requirements.
• Organize and maintain accurate digital project files within Salesforce and shared company systems.
• Lead and document preconstruction-to-production handoff meetings to ensure clear transition of scope, documentation, and project requirements to Project Management and field teams.
• Ensure all safety plans, site logistics documentation, and mobilization materials are prepared prior to project launch.

Role Impact

The Preconstruction Coordinator plays a critical role in risk mitigation, schedule protection, and operational readiness. By ensuring contracts are properly executed, submittals are approved, compliance documentation is complete, and job setup packages are accurate, this position directly supports efficient project launches and successful field execution. The role is foundational to operational excellence and serves as a structured development platform for future advancement within project management and estimating functions.

Requirements:

• 2+ years of construction administration or coordination experience OR a degree in
Construction Management or a related field OR an equivalent combination of education and experience 
• Strong interest in developing toward a Project Manager or Estimator career path
• Ability to read construction drawings and specifications.
• Highly organized with strong attention to detail
• Strong communication and follow-through skills 

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings:  Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking.   Repetitive keying, typing.  Occasional lifting not to exceed 25 pounds

Travel: Local and occasional out of town travel for training  

Hours: Mon-Fri with Occasional overtime