Pre-Litigation Case Manager

Are you ready to lead and transform a high-volume pre-litigation practice?

Do you have the strategic vision to optimize case management and mentor rising talent?

Can you manage multiple priorities while training team members and preparing for a potential transition into litigation?

Do you thrive in a dynamic, client-focused environment where your contributions drive outcomes?

Final question: When faced with a challenge, do you get excited or run away?

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Founded on a promise of empathy and excellence, J. Hartley Law, APC has become a beacon of hope for victims of personal injury. With 19+ years of experience, we are dedicated to securing the maximum compensation for our clients in complex cases ranging from auto accidents to wrongful death. Our firm prides itself on detailed client care, ensuring that our clients are informed and supported at every step of their journey.

Our commitment to impactful legal representation is matched by our involvement in the community. We believe in empowering clients through knowledge, offering insights into personal injury law and related subjects. Through a holistic approach, which includes providing access to quality medical care, we strive not only for legal victories but for lasting change in the lives of those we serve.

The Pre-lit Case Manager at J. Hartley Law, APC is a pivotal role designed to enhance and streamline our pre-litigation functions. This position supports the firm's mission of delivering exceptional client outcomes by efficiently managing high-volume caseloads and mentoring junior team members. This leader will leave a tangible operational legacy by optimizing processes and preparing for potential future transitions into litigation.

What you’ll do:

• Operational Support: Contribute to essential legal secretarial and administrative tasks (filings, document organization, calendaring, correspondence) as needed to support case flow and litigation readiness.


• Case Management: Oversee and optimize the pre-litigation function, managing ~50 active cases and reducing cycle time.


• Mentorship: Manage and guide Hansel, our current pre-lit manager, enhancing both his skills and effectiveness.


• Process Development: Develop and document standardized pre-lit processes to ensure efficient and repeatable workflows.


• Hands-On Support: Engage directly in pre-lit tasks such as preparing demand letters and coordinating settlements.


• Secretarial Tasks: Assist with basic legal secretarial duties to support the firm’s litigation efforts.


• Litigation Support: Provide assistance to the owner/trial attorney when needed, based on workload and case volume.

What we’re looking for: 

• Experience: At least 5+ years managing high-volume personal injury cases in a plaintiff firm environment.


• Leadership Skills: Proven ability to mentor and develop junior team members, fostering a collaborative work environment.


• Process-Driven: Strong capability to design and implement efficient and scalable workflows.


• Communication: Exceptional organizational and communication skills to effectively liaise with team members and clients.


• Litigation Interest: Desire and potential to transition into litigation, enhancing professional growth opportunities.


• Versatility: Ability to manage multiple tasks, including secretarial duties as required.

Why you should work here: 

• Impact Opportunity: Play a crucial role in building the pre-lit function from the ground up, leaving a lasting organizational footprint.


• Career Growth: Explore a path towards litigation after approximately one year, or continue to lead pre-lit efforts.


• Leadership Role: Contribute to the development of the pre-lit team by hiring and training team members.


• Direct Collaboration: Work closely with the firm's owner, gaining insights and visibility into strategic decisions.

Additional perks:

• Competitive Salary: Base compensation of $100,000 with a $20,000 retention/anniversary bonus at one year.


• Healthcare Benefits: with the firm covering 75% of the cost, and flexibility for you to choose the plan that works best for you.


• Retirement Plan: 401(k) with employer matching


• Paid Time Off: 5 days during your first year




• Additional paid office closure from December 24 through January 1 each year (fully paid and not counted against PTO)

If you are a dynamic leader ready to make a significant impact in the legal field, we invite you to apply for the Pre-lit Case Manager role at J. Hartley Law, APC. Shape the future of our pre-lit division and contribute to our clients' success stories. Join our dedicated team and embark on a rewarding journey in personal injury law.