Private Events Director

POSITION TITLE: Private Event Director/Asst. F&B Director

 LOCATION: The University of Texas Golf Club

 JOB TYPE: Full-time/ Onsite

POSITION DESCRIPTION SUMMARY

 This position is responsible for, achieving the Private Events Sales Plan, management of Catering Events and daily support of the F&B Ala Carte Operations.

 ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES

 EVENTS DIRECTOR RESPONSIBILITIES

 Responsible for the preparation and achievement of the Private Events Sales Plan.

•  Work with Chef, AGM, Membership Director and Clubhouse Managers to establish profitable catering menus that meet the needs of the Members, Member Guests, catering clients and profit goals of the Club.
•  Provide input to the appropriate leadership team on hiring, scheduling and training of the banquet support staff.
•  Monitor and report on Member and Guest host satisfaction of private party functions.
•  Work with Food and Beverage team to successfully plan and implement member events.
•  Develop and maintain a sufficient prospect inventory to ensure on-going contact with existing client base. Maintain a minimum of 10 - 20 "A: prospects that will book within 30 days.
•  Maintain a minimum of 25 leads that are in the process of qualifying as a prospect.
•  Analyzes the requirements of the function and decides type of service necessary; works with published catering menus or structures menu proposal, deciding on prices with the necessary Managers and closes sale where necessary with proposal and other "fencesitter items"; draws up contract, procures client's signature, and collects necessary deposit.
•  Become proficient in the use of Jonas and JAM computer systems, especially as it relates to the banquets and catering software.
•  Be able to independently solve problems of host and guests with catered functions.
•  Works with AGM to review goals and a plan of how to achieve them. This meeting (Weekly Sales Meeting) will include review of Catering Sales Forecasts and upcoming prospecting focus, plus review of Prospect Inventory.
•  Design and market Special Prospecting Projects to bring in more business, such as; wedding promotions, Meeting Planners Promotion, Administrative Assistant programs, and any other marketing programs increasing prospecting base.
•  Conducts as needed catering operations meeting with Chef, AGM, Clubhouse Managers, Membership Director, etc., to review client's wants/needs and overall operational flow of parties.
•  Timely distribute function sheets to all concerned departments complete with function details and special instructions.
•  Provide a "Warm Welcome" for Private Function Hosts and Guests upon their arrival to the Club.

 ASSISTANT F & B DIRECTOR RESPONSIBILITIES

•  Assist in managing daily food and beverage operations across all club outlets and service areas.
•  Ensure consistent, high-quality service standards and adherence to club policies and procedures.
•  Conduct regular floor presence, service observations, and operational inspections to maintain excellence.
•  Assist with dining room setup, service execution, opening and closing procedures, and overall outlet readiness.
•  Coordinate with the Executive Chef and culinary team to ensure smooth communication, timely service, menu execution, and member satisfaction.
•  Oversee service during peak periods, special events, holidays, tournaments, and high-volume club functions.
•  Maintain compliance with health, sanitation, food safety, alcohol service, and workplace safety requirements.
•  Build positive relationships with members and guests by providing personalized, attentive, and professional service.
•  Respond promptly and appropriately to member feedback, concerns, and service recovery opportunities.
•  Maintain a visible management presence throughout dining and event operations.
•  Anticipate member needs and support a culture of hospitality, discretion, and attention to detail.
•  Work collaboratively with other club departments to enhance the overall member experience.
•  Assist in developing and managing departmental budgets, labor costs, and operating expenses.
•  Monitor payroll, scheduling efficiency, inventory, purchasing, and product usage to support profitability.
•  Help control food and beverage costs, reduce waste, and maintain appropriate inventory levels.
•  Review sales reports, labor reports, member feedback, and operational results with the AGM.
•  Assist with billing accuracy, point-of-sale procedures, cash handling, and internal controls.
•  Identify opportunities to improve operational efficiency, revenue generation, and service quality.
•  Assist in planning and executing private parties, weddings, member functions, banquets, golf tournaments, holiday celebrations, and other club events.
•  Coordinate staffing, room setups, service timelines, menus, beverage selections, and event details with culinary, catering, and club teams.
•  Support banquet event orders and ensure event specifications are communicated and executed accurately.
•  Monitor event service from setup through completion and ensure appropriate breakdown and follow-up.
•  Help develop creative food and beverage promotions, themed dining experiences, and member engagement initiatives.

 STAFF LEADERSHIP & DEVELOPMENT

•  Assist with recruiting, interviewing, hiring, onboarding, training, and retaining food and beverage team members.
•  Supervise, coach, and motivate service staff, bartenders, servers, bussers, captains, and supervisors.
•  Assist in preparing staff schedules based on business levels, reservations, events, and seasonal demands.
•  Conduct pre-shift meetings, communicate daily specials and service expectations, and reinforce operating standards.
•  Support employee performance evaluations, accountability, recognition, and professional development.
•  Foster a positive, respectful, team-oriented work environment and maintain appropriate staffing levels.

WORK EXPERIENCE

•  Two years previous food and beverage experience to include banquet and catering sales.
•  Knowledge of Word, Excel, Publisher and knowledge of Jonas/ACT a plus
•  Must have excellent organizational, communication, and computer skills
•  Must be able to foster and develop relationships with members, guests and staff

 EDUCATION

•  College Degree or equivalent in relevant work experience.
•  Experience developing and managing departmental budget (catering)
•  Ability to work in a fast pace environment, mostly indoor work, some outside.
•  Knowledge of food preparation and etiquette preferred.
•  Knowledge of state and local alcoholic beverage regulations.

 SCHEDULE AVAILABILITY

•  Work schedules are flexible, frequently requiring weekend, day and night availability. Holiday, weekend and night availability is required at times

 OTHER ACCOUNTABILITIES

•  Due to the fluctuating demands of the company's operation, it may be necessary that each team member perform a multitude of different functions; therefore, as an essential part of your position, you will be expected to help others when the occasion arises, just as other Employee Partners are expected to help you. Accordingly, you may be expected to perform other tasks as needed or as directed.

 COMPENSATION & BENEFITS

 Salary: Base salary: $80,000K+ 2% of Banquet & Event Top Line Revenue and Quarterly & Year End Bonus Potential.

• Benefits:
  • 401(k) matching
  • Dental insurance
  • Vision insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Phone allowance
  • Use of facilities amenities to include: Golf, Tennis, Fitness, Pool, Employee Meals, Etc.

Ability to Commute:

Austin, TX 78732 (Required)

EOE