Private Work Site Estimator

About the Role

We are seeking a detail-oriented and experienced Heavy Civil Estimator with expertise in excavation, asphalt, concrete, and related civil scopes. The ideal candidate will analyze bid specifications, review drawings, and prepare accurate, competitive cost estimates for heavy civil and infrastructure projects. This role requires strong organizational skills, the ability to manage multiple bids simultaneously, and a proactive approach to identifying cost-saving opportunities.

Primary Responsibilities

Bid Administration
• Prepare and maintain plan reproduction and all bid documentation
• Solicit bids from subcontractors and vendors to ensure complete coverage
• Prepare bid packages and distribute addenda or updates
• Obtain competitive pricing through resourceful sourcing
• Submit all bids and budgets accurately and on time

Project Knowledge
• Review bid requirements and clarify project details as needed
• Understand complete project scope for assigned trades and generate RFIs or clarifications when necessary
• Perform comprehensive bid-day analysis and subcontractor scoping
• Build and maintain accurate bid lists with qualified subcontractors
• Provide value-engineering options and minimize exclusions through detailed review

Project Turnover
• Transfer approved budgets into company systems within one week of award
• Conduct handoff meetings with Project Management, identifying key challenges and considerations
• Review drawings, job costs, and subcontractor/vendor status with leadership
• Complete all kickoff and compliance documentation

Subcontractor Award & Management
• Verify scope accuracy before issuing subcontract awards
• Award and release subcontracts and material orders promptly
• Communicate schedules, expectations, and project information to subcontractors
• Prequalify new subcontractors to ensure they meet company standards

• Strong understanding of heavy civil and highway construction methods
• Highly organized, detail-driven, and accurate
• Ability to manage multiple bids simultaneously
• Proficiency with Outlook, Excel, Word, Viewpoint, and HCSS HeavyBid/HeavyJob
• Excellent verbal and written communication skills
• Strong leadership, negotiation, and decision-making abilities
• Proven ability to support on-time, on-budget project delivery

Preferred Skills
• Experience with AutoCAD or Carlson takeoff software

Education & Experience
• Bachelor’s degree in Civil Engineering or Construction Management, OR
• 8–12 years of heavy civil, highway, or airport construction experience, OR
• Equivalent combination of education and relevant experience