Probation Office Supervisor/Treatment Court Coordinator

Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community.  We strive to be a leader in innovative, effective, collaborative, and sustainable county government.  We offer stable work environments and competitive salaries to both full- time and part-time employees.  Understanding the many challenges facing today’s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off.

Job Description:

Primary function of the job is to supervise the work of probation officers and staff.  Coordinate all aspects of the 86th District Court Treatment Court Program.

Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.  This position may require irregular hours. May require travel by the employee in the employee's own vehicle. May require working on-call for an emergency.    

 
This position may require travel by the employee in the employee’s own vehicle.

PRIMARY DUTIES AND RESPONSIBILITIES (may include but are not limited to the following) 

PROBATION OFFICE SUPERVISOR  

• Supervision of agents, including hiring and firing staff, training, discipling, establishing and evaluating performance standards. 

• Programming; develop and update department procedures; Perform monthly audits on subordinates’ active cases for compliance.  Establish and maintain contacts for referrals to community- based agencies; reviewing status of compliance of probation orders; handling complaints from probationers or other applicable parties; maintaining case management accounts and records; and performing related activities.  

• Report, maintain data on court activities including the preparation of monthly caseload reports.   

• Budgeting preparation/Administration of the probation budget including but not limited to monitoring expenditures and preparing periodic budget reports; and direct the processing of financial documents and periodic/special reports as directed by the Court Administrator or Deputy Court Administrator.  

• Create and analyze monthly, quarterly, and annual financial reports and ensure financial information has been recorded accurately for grants.  

• Design, develop, and maintain spreadsheets and programs for analyzing financial information for the Court in relation to grants.   

• Ensures appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed in relation to grants.  

• Calculate grant money disbursement amounts, prepares grant reports, comply financial and other information and assist with preparing grant applications.   

• Continually review and update policies and procedures for the probation department in coordination with the Court Administrator or Deputy Court Administrator and analyzes and prepares recommendations on programs needs.  Review and implement cases and statutes which impact departmental procedures. 

• Assist with the administrative functions of the probation program, such as overseeing the preparation of reports, preparing preliminary budget requests, and related functions.  Assists in planning and developing new programs related to district court probation and general court operations. 

TREATMENT COURT COORDINATOR  

• Coordinate of all aspects of 86th District Court Treatment Court.   

• Onboard and recruit team members of the 86th District Treatment Court. 

• Attend team meetings, recruit, and direct team members.  

• Adhere to program polices and protocols.   

• Collaborate with other government and community agencies to meet program goals.

• Respond to inquiries about the Treatment Courts.   

• Research and review evidence-based practices related to treatment court operations to ensure program compliance, efficiency, effectiveness and innovation. 

• Responsible for administration of the Treatment Court Case Management Information System (DCCMIS).  

• Assist with development and implementation of program evaluation, program performance and outcomes measuring.  

• Prepare reports and presentations as requested.    

• Prepare annual Treatment Court grant applications.  

• Responsible for training of treatment court staff. 

• Responsible for making work assignments of treatment court staff. 

• Counsel and assist staff.   

• Coordinate the evaluation, recommendation and use of referral agencies/programs.  

• Liaison with law enforcement agencies, courts, counseling and referral agencies.   

• Schedules/Coordinate conferences and training for Treatment Court staff and Judges. 

• Other duties as assigned by Court Administrator or Deputy Court Administrator.   

EDUCATION, FORMAL TRAINING, AND EXPERIENCE (minimum requirements) 

• Bachelor’s degree from an accredited college or university in criminal justice, law enforcement, behavioral sciences, corrections, rehabilitation counseling or guidance counseling or a related human services field.  

• Two to four years professional experience as a probation officer or related human services field. 

• Preferred masters degree in social work, psychology, sociology, or professional counseling/CAADC certification. 

• Preferred 1-2 years of experience in supervision of staff or supervisory role or degree in administration 

• Preferred grant writing/grant management experience.  

• Preferred working with public health agencies or community treatment providers. 

• The employer reserves the right to consider any combination of education and experience that is within the scope of the required knowledge/skills, abilities. 

CERTIFICATIONS, LICENSES (minimum requirements) 

• Must have valid driver's license and personal vehicle insurance and must maintain eligibility to drive as per the County's Vehicle policy. 

• Must obtain the Michigan Certification Board of Addiction Professionals Certified Criminal Justice Professional (CCJP) within two years of hire. 

CONDITIONS OF EMPLOYMENT (minimum requirements - legal or contractual pre- employment obligations and/or requirements, such as drug testing, background check, etc.) 

 Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: periodical background check; confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position. 

DISTINGUISHING CHARACTERISTICS 

Work involves the development of new guidelines and techniques, establishing criteria or developing new information where guidelines may not exist for all situations and considerable independent judgement, personal discretion, and resourcefulness are needed to interpret circumstances, and make decision in major areas where there may be uncertainty in approach, methodology, and interpretation. Errors at this level may cause serious, long-term consequences involving substantial financial costs, significantly reduced service to the public and/or negative media reaction, impacting others outside of a department and may require intervention of an agency head to resolve. Compared to Probation Officer, supervises department.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS 

• May occasionally work in an outdoor environment with potential exposure to weather-related heat and cold, rain, wind and related elements.  

• May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel 

• May be required to lift/move up to 50 pounds (box of paper) 

• May be exposed to infectious diseases and/or criminal suspect or inmates 

• Must be able to meet the qualifications to be a LEIN operator 

• Conducts alcohol/drug screens as needed 

• May be required to work at remote locations outside the court building, including home calls as necessary, with travel to remote sites by foot or transportation.

KNOWLEDGE, SKILLS, ABILITIES, COMPENTENCIES (minimum requirements) 

• Proficient in English grammar, spelling, punctuation, and simple mathematics such as addition, subtraction, multiplication, division, percentages, ratios, etc. 

• Specialized knowledge of District Court statutory and regulatory requirements 

• Use of a computer to prepare reports, maintain records, search and compile data. 

• Knowledge of theories of addictions and abuse methods of treatment. 

• Skilled in researching/resolving problems in order to ensure program effectiveness. 

• Necessary Interpersonal skills necessary to develop/maintain effective working relationships with clients, co-workers and representatives of other agencies.

• Knowledge of basic supervisory and employee management principles.  

• Skill in the operation of modern office equipment such as computers, facsimiles, copiers, scanners and telephones. 

• Skill in anticipating potential personnel issues and taking appropriate action 

• Ability to understand managerial policies and prioritize the needs of the unit 

• Appropriately represent the County at events to support public relations, initiatives and develop liaison relationships between the community and County. 

• Ability to work independently with minimum supervision

• Comply with court professional code of conduct as applicable.  

• Ability to recognize and reconcile discrepancies in financial records 

• Ability to facilitate meetings effectively and efficiently 

• Ability to accurately organize and maintain paper documents and electronic files 

• Ability to maintain confidentiality of information and professional boundaries 

• Project management by setting priorities and meeting deadlines 

• Planning, coordinating and reviewing the work of others 

• Interpreting, applying, and explaining complex laws, policies, and regulations 

• Ability to use County resources effectively and efficiently. 

Compensation:

Grand Traverse County is a great place to live, work and play. Come join our team and experience what northern Michigan is all about, apply today!

You really should see what we have to offer: 

• Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year.  You may also direct deposit funds into this account every pay period.
• Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.  
• Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services. 
• Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle. 
• Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
• Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school. 
• Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends. 
• Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion. 
• Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours. 
• Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child. 
• Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment. We also offer a deferred compensation 457b Plan.  
• Life Insurance: Benefitted employees automatically receive life insurance. 
• Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
• Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.