Processing Archivist and Cataloging Librarian

Job Summary:

The Reference and Outreach Librarian reports to the Archivist of the Helmerich Center for American Research and works with Gilcrease staff to ensure access to Gilcrease Museum’s Library and Archives collections housed in the Helmerich Center through the classification and organization of materials.

The Processing Archivist and Cataloging Librarian is responsible for original and complex copy cataloging and processing of materials in a variety of formats and preparing bibliographic records and metadata to represent materials in both the Library and Archives collections, including description, subject analysis, authority control, quality control, and metadata-related decision making while applying metadata standards and best practices. This position works closely with the Director, Archivist, and Reference and Outreach Librarian to set cataloging priorities and identify and implement cataloging and processing projects to improve access to library and archive materials for diverse audiences.

This is a full-time position at the Helmerich Center for American Research at Gilcrease Museum, Monday – Friday, 8am to 5pm.

Essential Functions (Responsibilities):

• Performs original and complex copy cataloging and classification of monographs, serials, audiovisual media, maps, atlases, manuscripts, photographs, and other materials in all formats and a variety of languages using Resource Description and Access (RDA), Descriptive Cataloging of Rare Materials (Books) (DCRM (B)), Describing Archives: A Content Standard (DACS), LC-PCC Policy Statements and Program for Cooperative Cataloging guidelines as appropriate, Library of Congress classification, Library of Congress subject headings and genre/form terms, tagging, and the Art & Architecture Thesaurus (Getty Research Institute).
• Works closely with the Archivist and Reference and Outreach Librarian and Collections Content Metadata Manager to ensure cataloging practices align with the best practices for library and rare materials cataloging and institutional priorities and practices at Gilcrease Museum. Contributes to the development and implementation of policies, procedures, and best practices for the cataloging and processing of materials.
• Interviews, hires, trains, supervises, and manages student interns, graduate assistants, and volunteers who assist with functions related to cataloging, labeling, reshelving, and handling of materials.
• Records and maintains processing and cataloging statistics for internal review and annual reporting.
• Supports the Reference and Outreach Librarian and Archivist with supervision of the Reading Room and tours, and assists researchers with using the bibliographic and archival catalogs. 
• Process (i.e., arrange, organize and preserve) archives manuscript and records materials in all formats, physical and born digital
• Research and write collections descriptions, research guides, and/or original metadata and cataloging records for public research use in accordance with department and national standards, such as Describing Archives: A Content Standard (DACS) using Archives Space
• Additional duties as assigned.

Required Qualifications:

Special Job Dimensions:

Note:  The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed.  They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job.  The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day.  Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.