Procurement & Contracts Coordinator

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Procurement / Contracts
Reports To: Procurement Manager / Contracts Manager

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a detail-oriented and organized Procurement & Contracts Coordinator to support procurement and contract operations. The ideal candidate will manage purchase orders, vendor coordination, and contract documentation to ensure timely and compliant procurement processes.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a government contracting environment.

Key Responsibilities

Procurement Support

Process purchase orders, vendor invoices, and requisitions.
Maintain vendor records and documentation.
Coordinate procurement activities to ensure timely delivery of goods and services.

Contract Coordination

Assist in maintaining contract records and documentation.
Track contract milestones, deliverables, and compliance requirements.
Support contract reviews and communications with vendors.

Reporting & Documentation

Generate procurement and contract reports for leadership review.
Maintain accurate records in procurement and contract management systems.
Assist in process improvement initiatives for procurement workflows.

Cross-Functional Collaboration

Coordinate with operations, finance, and program teams to ensure procurement needs are met.
Assist in vendor communications and relationship management.

Required Qualifications

Bachelor’s degree in Business Administration, Procurement, or related field.
3–5 years of procurement, contracts, or administrative experience.
Proficiency in Microsoft Office Suite and procurement/ERP systems.
Strong organizational, analytical, and communication skills.
Ability to manage confidential information with discretion.

Preferred Qualifications

Experience supporting government contracting or defense programs.
Familiarity with FAR/DFARS procurement requirements.
Experience coordinating multi-state procurement or contract activities.

Core Competencies

Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative

Work Environment

Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.