The Procurement & Project Coordinator serves as a key liaison between Operations, Engineering, Finance, and external vendors and stakeholders. This position is responsible for coordinating procurement activities, tracking project status, managing documentation, administering grants, and developing reports.

Duties & Responsibilities

Procurement & Supply Chain

• Prepare purchase orders and coordinate approvals in accordance with company policies.


• Ensure the Company follows necessary procedures and controls for purchasing.


• Track purchase order progress and maintain records in company systems.


• Identify opportunities to improve procurement processes and systems.

Project Coordination

• Track project budgets, expenditures, change orders, and status.


• Maintain project documentation, reports, and status updates.


• Communicate project progress to stakeholders and management.


• Submit reimbursement requests for grant projects.


• Identify project risks and escalate issues as needed.

Administrative & Reporting

• Generate procurement and project performance reports.


• Maintain accurate records within ERP, purchasing, and project management systems.


• Manage construction-in-progress reporting and project status for depreciation schedules.


• Support annual budget planning and capital expenditure tracking.


• Ensure compliance with company policies and procedures.


• Create ad hoc reports as needed.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, particularly Excel and Copilot.


• Strong organizational and time-management skills.


• Excellent written and verbal communication skills.


• Ability to manage multiple priorities and deadlines simultaneously.


• Strong analytical and problem-solving abilities.

Education & Experience

Preferred Qualifications

• Associate or bachelor's degree in Business Administration, Project Management, or a related field.


• Experience in railroad, transportation, logistics, construction, utility, or industrial environments.


• Experience with NetSuite or a similar ERP system.


• Experience administering grants.


• Experience in accounting and/or finance.


• Employment Type: Full-Time

Ability to pass a background check and drug screening.