Description

Drexel Heights Fire District

Job Description

Job Title: Procurement & Supply Specialist Position Code: 530 

Division: Essential Services Step Range: 31-42 

FLSA: Non-Exempt Date: May 1, 2025

General Description

The primary Function of this position is to arrange for the purchase of assigned commodities and services, manage a full-service warehouse, including inventory control.

The incumbent provides technical expertise and support in installing, repairing, maintaining, evaluating and overseeing fire, EMS, fleet, and facility related equipment needs. The incumbent performs work independently under minimal supervision.

Supervision Received

Employee works under the direct supervision of the Captain of Essential Services.

Supervision Exercised

None.

Examples of Work

1. Prioritizes, coordinates, schedules, and processes purchase of a wide variety of material, supplies, equipment, services, and requests from various organizational divisions.
2. Reviews orders for completeness, accuracy, and compliance with existing policies and procedures.
3. Researches, evaluates, investigates, and resolves problems related to purchse orders, equipment failures, new equipment, and product technology.
4. Maintains equipment, product, and warehouse stock records, files, documetns related to purchase, maintenance, and inspection requirements/procedures.
5. Meets with outside vendors, picks up needed supplies, drops off equipment for repairs, and evaluates procurement, stock and distribution systems for effectiveness and efficiency.
6. Interviews vendors and evaluates products and capabilities as a supplier.
7. Maintains SCBA test equipment, and performs SCBA fit testing to meet OSHA requirements for fire personnel.
8. Develops annual budget(s) related to fire supply, communications equipment, and other specialized equipment/supplies.
9. Researches national, state, and local requirements, policies, procedures, and standard practices related to the position and responsibilities.
10. Performs other duties as assigned.

The above listed examples of work are not intended to be all-inclusive. The District reserves the right to assign additional duties and responsibilities it deems necessary or desirable, as well as take away any duty and responsibility at its discretion.

Knowledge, Skills and Abilities

1. General understanding of fire, EMS, and logistical operational needs. 
2. Experience in planning, coordinating, prioritizing, evaluating, controlling, purchasing, and budgeting specialized equipment/supply needs and repairs. 
3. Ability to understand technical and written communication, and develop requests for proposal (RFP).  
4. Developing and maintaining systems related to procurement, warehousing, inventorying, and distribution of equipment and supplies.
5. Warehouse/storeroom safety equipment, practices, and procedures.
6. Ability to evaluate and perform minor repairs on fire and EMS equipment.
7. Knowledge and ability in minor maintenance and repair methods and practices related to assigned area.
8. Computerized inventory control systems, procedures, and software applications.
9. Record maintenance and simple bookkeeping procedures. 
10. Understands and upholds HIPAA requirements related to patient care standards.
11. Operates a variety of office equipment including personal computer, telephone, copier, fax, and calculator.
12. Proficient computer skills including use of Microsoft Word, Excel, and Outlook programs and internet/intranet.
13. Conducts business using proper verbal and written communication skills utilizing the English language.
14. Establishes and maintains effective working relationships with District personnel and vendors.
15. Common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment of commodities and services.

Minimum Education, Training and Experience Requirements

• High school diploma or GED equivalent. 
• Two (2) year’s work experience as a buyer involving the procurement of a variety of supplies, materials, equipment, and services. 
• Sixteen (16) hours formal OSHA training on Respiratory Protection (fit testing), must be obtained within one year of appointment to position. 
• Must possess and maintain a valid Arizona driver’s license with acceptable driving record.

Preferred Education, Training and Experience 

• Associates Degree in Public or Business Administration or related field from an accredited college or university recognized by the US Department of Education.
• Certified Public Purchasing Buyer (CPPB) Certification.
• Firefighter I & II Certified.
• Prior purchasing experience in emergency response and/or government procurement. 

Tools, Equipment and Work Aides Used

Telephones (including the use of ear pieces), radios, computer, document scanner, typewriter, calculator, copier, fax machine, other typical office equipment and emergency power generation equipment. 

Safety Sensitive

This job is designated by DHFD as a safety-sensitive position because it includes tasks or duties that DHFD, in good faith, believes could affect the safety or health of the employee performing the task or others (ARS 23-493). This job may require the operation of a motor vehicle, equipment, machinery, or power tools. An applicant or incumbent may be disqualified, disciplined, or terminated, if they are determined to be positive for marijuana or its metabolites, regardless of cardholder status.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods; talk and/or hear; stand; walk; use hands to finger, handle or operate objects, tools or controls; and reach with hands and arms. 

Specific vision required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in an office type setting, during day and night. Work is often performed in emergency and stressful situations. Individual is exposed to hearing alarms. There is significant office worked conducted by this position.

The noise level in the work environment is usually quiet in office settings.

Selection Guidelines

Formal application; review of education and experience; appropriate testing; interview; where appropriate a background check; drug screen; and pre-employment medical exam. The Fire Chief makes appointment.

Miscellaneous

The above description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties or functions.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Approval: _/s/ Douglas Chappell Effective Date: 04/15/2025

Requirements

• High school diploma or GED equivalent. 
• Two (2) year’s work experience as a buyer involving the procurement of a variety of supplies, materials, equipment, and services. 
• Sixteen (16) hours formal OSHA training on Respiratory Protection (fit testing), must be obtained within one year of appointment to position. 
• Must possess and maintain a valid Arizona driver’s license with acceptable driving record.