Procurement Assistant

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team. 

Position Purpose

To coordinate and perform procurement duties for Bassett Mechanical’s procure to pay process in a customer service orientated, cost effective, value-added and organized manner. 

Position Responsibilities

• Material Sourcing & Purchasing: Proactively source and purchase materials or obtain competitive bids in response to material requisitions from internal teams, ensuring best value.


• Purchase Order Management: Accurately create, submit, and track purchase orders across multiple systems, ensuring on-time processing and alignment with procurement policies


• Discrepancy Resolution: Investigate and reconcile discrepancies between purchase orders and supplier acknowledgments, addressing variances in cost, part numbers, unit of measure, and other critical details.


• Compliance & Quality Control: Enforce strict adherence to procurement standards, minimizing errors in the purchase order creation and acknowledgment processes to ensure high-quality, efficient operations.


• Order Tracking & Expediting: Proactively track unreceived orders, escalating as necessary, and collaborate with suppliers to resolve delivery issues. Expedite orders when required to meet tight timelines.


• Invoice Discrepancy Resolution: Work closely with the Accounts Payable team to resolve any discrepancies between purchase orders and invoices, ensuring smooth financial reconciliation.


• Cross-Departmental Collaboration: Maintain close communication with the accounting and receiving departments to ensure accurate and timely delivery and resolve any operational issues.


• Reporting: Generate and analyze applicable reports (e.g., Will Call, Invoice Hold, Receiving) to assist in resolving issues.


• System Maintenance: Assist with maintaining system cost data in Vista to ensure accurate cost tracking and budget compliance.


• Return Management: Facilitate material returns to suppliers, ensuring efficient process execution.


• Continuous Improvement: Contribute to a culture of process improvement by identifying inefficiencies and recommending solutions to optimize procurement workflows.


• Additional Support: Take on other duties and responsibilities as required to support the department’s goals.

Summary of Skills, Knowledge and Abilities

• Educational Background: Associate degree in supply chain management or related field preferred, or equivalent professional experience in procurement or operations.


• Customer Service Excellence: Exceptional customer service skills with a focus on proactive problem-solving and providing solutions to internal and external stakeholders.


• Detail-Oriented & Organized: Strong attention to detail, with the ability to manage multiple tasks simultaneously while maintaining high standards of accuracy.


• Team Collaboration: A natural team player who thrives in a fast-paced, collaborative environment, contributing positively to team dynamics.


• Communication Skills: Excellent verbal and written communication skills, with the ability to convey information clearly and concisely to various stakeholders.


• Relevant Experience: Experience in manufacturing, job shop, or service industries is highly beneficial.


• Process Improvement: A mindset focused on identifying opportunities for continuous improvement and driving efficiency within the procurement process.


• Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and internet research for material sourcing. Experience with Vista/Viewpoint is a plus.

Direct Reports

• None