Procurement Coordinator

For over 50 years, Innovations has been committed to forward-thinking design and creating wallcoverings that transform interiors. As pioneers in the industry, we introduced many firsts by experimenting with new materials and design techniques. From our inspired products to our highly regarded service, we are dedicated to elevating the shopping experience every step of the way. Our headquarters is located in SOHO, New York.

As we grow our team, we currently are seeking and experience new member for the role of Procurement Coordinator. This is an opportunity to play a direct role in the growth and success of our organization. 

The Procurement Coordinator serves as liaison between the company and external suppliers, reporting directly to the Procurement Manager. A large portion of the day is spent making calls, sending emails to suppliers, communicating with team members as needed. Daily monitoring of open purchase orders; following up with suppliers to manage ship date and/or shipping information. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, and other duties may be assigned by manager: 

Create purchase orders as needed. Reviewing for price and order detail accuracy. 

Liaise with suppliers regarding updates and details of each purchase order, such as price, quality of goods, deadlines, expectations, etc. 

Monitor order acknowledgements for correct information, relaying production delays/ lead times/ backorder dates to CS and sales staff 

Coordinate shipping process with suppliers and freight forwarders providing all necessary shipping documents  

Process tracking for final invoicing  

Assist with resolving defect or shipping claims, including replacement orders and reshipments  

Facilitate CFA requests as needed 

Assist with resampling projects for sample inventory  

Assist NP Coordinator w/various new product projects and custom request projects. Creating new styles and codes for ordering  

Manage shipping exceptions and invoice discrepancies and notify appropriate staff

Skills  

Previous customer service experience preferred

Background knowledge of shipping coordination with FedEx, UPS and DHL

Good written and verbal communication

Able to manage fast paced daily workflow  

Good organization and time management skills 

Self-Starter and forward thinker 

Able to work independently and/or collaborate in groups as needed