Procurement Coordinator

Do you love turning creative vision into real-world execution—on time, on budget, and done right? As a Procurement Coordinator at LV Collective, you bring design visions to life through sharp administrative expertise, seamless order placement, installation coordination, and crystal-clear communication. You’ll be an integral support partner to the Procurement Manager and Design Team, ensuring projects move forward smoothly, accurately, and with the high level of quality that sets LV Collective apart. This role is highly operational and coordination-focused, working hand-in-hand with our creative design team to make big ideas happen.

Perfect Fit Checklist

You’re likely a great fit if you are:

• A proactive self-starter with a true GSD mentality
• Exceptionally organized and detail-obsessed
• Comfortable juggling multiple priorities and deadlines
• A clear, confident communicator with vendors and internal teams
• Solutions-oriented and calm under pressure
• Team-first and energized by collaboration

Job Responsibilities

Procurement & Vendor Coordination

• Assist in sourcing vendors, products, and services aligned with project requirements and design standards
• Communicate with vendors and trade representatives regarding quotes, lead times, order status, and issue resolution
• Assist in maintaining preferred vendor lists and evaluating vendor performance
• Support negotiation efforts by compiling pricing comparisons and historical cost data

Purchasing & Order Management

• Prepare and process purchase orders, contracts, and change orders in accordance with company procedures
• Track orders from placement through delivery, ensuring timelines, quantities, and specifications are met
• Flag potential procurement risks (lead times, budget overruns, availability issues) and propose solutions

Logistics, Warehousing & Installation

• Coordinate with receiving warehouses to confirm timelines, resolve freight issues, and address damaged items
• Coordinate with project managers, construction teams, and site staff to align deliveries with project timelines
• Assist with scheduling, warehouse coordination, and logistics associated with FF&E installs
• Attend and assist with execution of planned installs

Systems, Documentation & Process Improvement

• Maintain accurate procurement documentation, vendor information, and payment records within company procurement software
• Assist with invoice review, payment records, and coordination with Accounting
• Follow and help refine procurement workflows, templates, and best practices
• Support the use of procurement software and internal systems
• Contribute to continuous improvement initiatives to increase efficiency and cost savings

Other

• Assist with other duties and special projects as assigned
• Ability to work late or on weekends may be required

Education & Experience

• 2–4 years of proven experience in procurement, purchasing, and FF&E project coordination
• Design industry experience or related field highly preferred
• Experience working with procurement software and Microsoft Office

Business Skills

• Proactive, self-starter mentality
• Highly organized with exceptional attention to detail
• Strong verbal and written communication skills
• Ability to multitask and manage numerous deadlines
• Professional judgment when working with vendors and internal stakeholders
• Problem-solving mindset with proactive follow-through

Bonus Points if…

• You have experience with FF&E installations or warehouse coordination
• You’ve supported large-scale or multi-site projects
• You bring ideas for improving procurement processes and systems

Additional Requirements

• Currently live in the Austin, TX area or willing to relocate
• Ability to work in-office full time
• Ability to travel to project sites as needed

LV Collective is an equal-opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. LV Collective prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. LV Collective conforms to the spirit as well as to the letter of all applicable laws and regulations.