Procurement Coordinator

About Us:

At Quartermaster AI, we believe the ocean should be a safe and sustainably managed resource for all. By leveraging cutting-edge AI and robotics, we unlock capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most.

Job Description:

Quartermaster AI is seeking a highly organized, proactive, and detail-oriented Procurement Coordinator to support engineering, R&D, and production operations in the Washington, DC area.

Key Responsibilities:

• Procurement & Supplier Management

• Own end-to-end sourcing and procurement of components, subassemblies, materials, and services.

• Generate, issue, and meticulously track purchase orders to ensure timely delivery.

• Proactively monitor supplier performance and implement strategies to mitigate supply chain risks.

• Swiftly resolve supplier issues related to delivery, quality, and production capacity.

• Inventory Management & Planning

• Manage inventory for engineering and R&D operations.

• Maintain accurate inventory records.

• Conduct cycle counts and inventory reconciliation.

• Support demand planning and forecasting activities.

• Logistics & Shipment Coordination

• Coordinate domestic and international shipments.

• Manage transfers of Quartermaster-owned inventory between sites and vendors.

• Track shipments and resolve logistics issues.

• Process Development & Systems Visibility

• Develop tools, dashboards, and tracking systems.

• Establish scalable procurement and inventory processes.

• Maintain procurement metrics and reporting dashboards.

• Cross-Functional Communication

• Partner with engineering teams on BOM changes and prototype builds.

• Support production ramp activities.

• Communicate material status and risks to stakeholders.

Required Qualifications:

• Bachelor's degree in Supply Chain, Business, Engineering, Logistics, or related field.

• Minimum 5 years of experience in procurement, sourcing, supply chain, logistics, or inventory management.

• Must reside in the Washington, DC metropolitan area.

• Ability to work onsite.

• Experience managing suppliers in a hardware, manufacturing, robotics, electronics, aerospace, or technology environment.

• Strong understanding of procurement, inventory control, and supplier management.

Preferred Qualifications:

• Startup or high-growth technology company experience.

• Familiarity with electronics components and system-level BOMs.

• Experience supporting production ramp-ups and NPI activities.

Why Join Us?

• Work on impactful projects that enhance national and global security.

• Collaborate with top-tier professionals in the defense and intelligence sectors.

• Competitive salary, benefits, and career growth opportunities.

• Opportunities for professional development and continued education.