Procurement Project Manager - FF&E

What We’re Looking For: 

The Capital Project Budget Analyst will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They will comply with Finance controls and reporting for capital project Furniture Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. They will also support the D&C team in preparation of contract back up material in pay application review and approval. 

Who You Are: 

• A relationship builder with a dynamic approach to developing connections  

• A continually curious forward thinker who loves to find creative solutions  

• A team builder with the ability to establish a strong following   

• Comfortable with taking the lead in a variety of settings  

• Collaborator who excels in an exciting, ever-evolving environment  

What You Will Do: 

• Responsible for Contract commitments, processing, tracking change orders & invoice processing.  Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments. 

• Responsible for processing approved Contracts in Oracle system, change orders, budget increases.  Review and verify vendor invoice compliance prior to Project Manager’s review and approval.  

• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location. 

• Track monthly billings and prepare regular update reports for review with Project Manager.  Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc. 

• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team’s specifications.  Obtain vendor information and ensure deposit requirements are processed for payment.  Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions. 

• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms.  Update OS&E library with specifications sheets, image, and negotiated unit costs.  Create and update typical project cost summary reference for Design & Construction department use. 

Your Experience Includes: 

• Understanding and knowledge of basic accounting principles. 

• Strong interpersonal and time management skills 

• Results driven; Highly organized and detail oriented with ability to manage large volumes of data.  Discipline and self-motivation with strong ability to multitask. 

• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases 

• Minimum of three (3) years of project accountant experience 

• Previous experience in Purchasing and / or Construction fields.  Experience with Oracle databases. 

• BS/BA degree preferred in finance, accounting or relevant/similar discipline but not .