Procurement Specialist

Primary Function

The Procurement Specialist is responsible for negotiating and executing the purchase of all necessary parts, materials, equipment, tools, services, and supplies for contract performance.

Essential Duties

• Evaluate vendor quotes and services to determine most desirable suppliers.

• Manage and develop cost reduction strategies and savings plans.

• Familiar with the concepts, practices, and procedures of Government procurement. Implement procurement strategies, negotiate with suppliers, and manage vendor relationships to ensure that the organization has the necessary resources to operate effectively.

• Identify and establish new sources of supply for materials, equipment, or supplies and work with corporate supplier quality to have them added to the company Approved Vendor List (AVL).

• Interview vendors to determine best product availability and terms of sales.

• Review, approve, prepare, and process requisitions and purchase orders for supplies and equipment.

• Assist contract and program management to process, understand and engage effectively with the procurement process.

• Coordinate deliveries between vendors and receiving departments to complete purchase

• Review purchase order claims and contracts for conformance to company policy.

• Participate in / lead continuous improvement activities.

• The Procurement Specialist may be required to perform other related duties to meet the ongoing needs of the organization.

Supervisory Responsibilities

No

Desired Knowledge, Skills & Abilities

• Comprehensive knowledge of word processing software applications

• Proficient in computer data entry and Microsoft Outlook

• Advanced computer skills specifically using data products and location specific programs

• Ability to learn additional computer skills or software programs.

• Computer literacy and attention to detail

• Ability to work under pressure and manage time efficiently

• Comfort in gathering and disseminating information

• Ability to use general office equipment such as fax, phone, copier, etc.

• Ability to follow a process.

• Strong professional customer service skills, including active listening, prompt service and follow-up.

• Ability to learn and understand corporate policies and procedures.

• Ability to multi-task efficiently.

• Ability to work independently to complete assignments and solve problems

• Knowledge of relevant standards

Required Qualifications

• High School Diploma or equivalent

• Bachelor’s degree preferred (in business, supply chain management, procurement or equivalent)

• 4+ years of proven experience in purchasing/procurement

• DoD experience, knowledge of regulations and FAR rules preferred

• Previous military / government Logistics experience preferred but not required.

• Ability to maintain government security clearance.

• Ability to pass background and drug screening.

Working Environment

This is an on-site, fast-paced multi-tasking customer service-oriented environment requiring a high degree of efficient and effective performance.   Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. This position is normally 5 days a week M-F. However, weekends and after hour support may be required.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.