Procurement Specialist

About the Organization

Liberty Dogs™ is a premier Service Dog training program whose goal is to empower Veterans with disabilities to lead more independent and fulfilling lives - enhancing their well-being through the unconditional support that Liberty Service Dogs provide.  Located on a 27-acre campus, it includes a training facility, dog housing, an administrative and multipurpose building, and accommodations for Veterans staying on campus to train with their Liberty Service Dogs.

Position Summary:

The Procurement Specialist is responsible for executing purchasing strategies, managing the sourcing and ordering process, and ensuring the cost-effective and timely acquisition of quality goods and services. This role is crucial for maintaining the continuity of the supply chain and supporting the operational needs of the organization.

This role is located in Reno, Nevada and during work, the employee is expected to be physically present at the office.

Key Responsibilities:

Purchasing & Order Management

• Process Purchase Orders (POs): Generate, issue, and track purchase orders from requisition through final delivery and receipt in the ERP/system.


• Supplier Sourcing and Selection: Research, identify, and evaluate prospective suppliers based on key criteria, including price, quality, delivery, reliability, and financial stability.


• Negotiation: Conduct negotiations for pricing, contract terms, and lead times with vendors to secure the best value for the company.


• Inventory & Demand Coordination: Collaborate with inventory management and planning teams to forecast needs and ensure materials are ordered in appropriate quantities to prevent shortages or excess stock.

Supplier and Contract Administration

• Vendor Relationship Management: Build and maintain professional, positive relationships with key suppliers to ensure a continuous and reliable supply of goods.


• Performance Monitoring: Track and report on supplier performance metrics (e.g., on-time delivery, quality acceptance rates) and address any service or quality issues promptly.


• Contract Administration: Assist in the review and administration of basic purchasing contracts, ensuring all transactions comply with established terms and conditions.

Analysis and Compliance

• Cost Analysis: Conduct spend analysis and cost comparisons to identify opportunities for savings and process improvements.


• Documentation & Record Keeping: Maintain accurate, organized records of all purchase orders, contracts, agreements, pricing history, and supplier correspondence.


• Compliance: Ensure all procurement activities adhere to company policies, procedures, and relevant regulatory requirements.


• Problem Resolution: Resolve discrepancies with purchase orders, invoices, and deliveries in coordination with the Accounts Payable and receiving teams.

Additional duties as assigned.

Required Skills & Qualifications:

• Minimum of 2-4 years of experience in a purchasing, buying, or procurement role.


• Strong negotiation and communication (written and verbal) skills.


• Proficiency in using an Enterprise Resource Planning (ERP) or Procurement Software system (e.g., SAP, Oracle, Coupa, etc.).


• Highly analytical with strong attention to detail.


• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting.


• Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field preferred

Physical Demands & Work Environment:

• Must be comfortable working onsite daily in a facility with service dogs.


• Able to operate standard office equipment.


• Professional office environment, with dogs, dog dander and animal hair

Why Join Liberty Dogs?

At Liberty Dogs Foundation, we live by a simple truth: We take care of those who have taken care of our great nation. This role is your opportunity to shape a program that will set a national standard in Veteran wellness and service dog partnerships—changing lives, one Veteran and one dog at a time.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.