Procurement Specialist

Job Overview

We are seeking a Procurement Specialist to join our Accounting team. The Procurement Specialist will support ITAD operations by managing vendor-related purchasing activities, ensuring alignment between partner invoices, purchase orders (PPOs), and internal systems. This role will serve as the primary owner of procurement processes, reducing operational risk and improving financial accuracy.

Key Responsibilities 

• Create, manage, and maintain Purchase Orders (PPOs) in alignment with Sales Orders 

• Coordinate with vendors and partners to obtain timely and accurate invoices 

• Ensure all partner costs (freight, services, etc.) are properly documented and recorded 

• Reconcile discrepancies between vendor invoices, Makor orders, and NAV records 

• Track and update PPO statuses throughout the lifecycle of each order 

• Partner with A/P to ensure timely processing and payment of vendor invoices 

• Facilitate ITAD Vendor onboarding

• Support Service Delivery in aligning logistics costs with executed services 

• Maintain documentation and audit trail for procurement-related activities 

• Identify and help implement process improvements for procurement workflows 

• Serve as ITAD billing coverage when needed

Key Skills & Qualifications

• Experience with procurement, purchasing, or vendor management 
• Strong attention to detail and financial accuracy 
• Ability to manage multiple priorities across systems and teams 
• Experience working with ERP systems (NAV preferred) 
• Strong communication and follow-up skills 
• Ability to identify gaps and drive process      improvements 

Preferred Qualifications

• Improves the accuracy and timeliness of vendor cost processing 
• Reduces the risk of missing or incorrect partner invoices      
• Frees up operational bandwidth from non-core procurement tasks 
• Establishes clear ownership of the procurement function
• Microsoft Navision experience a plus