Procurement Specialist and Install Coordinator

Job Summary

The Purchasing Specialist is responsible for managing the procurement of materials, equipment, and services while supporting operations, RNC job setup, inventory coordination, and administrative functions. This role works closely with vendors, warehouse staff, operations, sales, and accounting to ensure accurate purchasing, timely deliveries, proper job setup, and complete billing and closeout.

Key Responsibilities

Purchasing & Vendor Coordination

• Create, issue, and manage purchase orders for materials, equipment, and services.


• Verify pricing, quantities, delivery terms, and order acknowledgements.


• Track open purchase orders, resolve discrepancies, and manage returns and credits.


• Communicate with vendors to confirm orders, negotiate pricing, and monitor backorders.

Inventory & Warehouse Support

• Monitor inventory levels and support replenishment strategies.


• Coordinate with the Warehouse Manager to pull materials from stock when available.


• Process metal transfers and receive purchase orders.

Equipment & Job Coordination

• Order equipment and coordinate subcontractors (cranes, etc.) ahead of scheduled installs.


• Track equipment delivery schedules to meet installation timelines.


• Create job cards, install projects, and purchase orders in Service Titan.

RNC & Administrative Support

• Review RNC sales submissions and update sales and job tracking spreadsheets.


• Enter install timecards, process COIs, file pre-liens, and register equipment.


• Process payroll, spiffs, and support billing and collections activities.

Billing, Reporting & Closeout

• Ensure jobs are properly invoiced, costed, and closed out.


• Maintain job costing, payment status, and accounts receivable tracking.


• Assist with month-end close, sales tax filings, and reporting.

Front Desk & Communication

• Manage communications via Email, Teams, and Outlook.


• Greet visitors, identify their needs, and notify appropriate staff while maintaining front-desk coverage.

Qualifications & Skills

• Experience in purchasing, operations, or construction-related administration


• Strong organizational and multitasking skills


• Proficiency with Service Titan, ADP, Microsoft Teams, Outlook, and Excel preferred


• Excellent communication, accuracy, and attention to detail

What we Offer

• Full Benefits – Medical, Dental, Vision


• 401k Options – Partial company match


• Great work environment


• Continuous training

Apply today!   

#HOW

Howard Air

For more than 30 years, Howard Air has focused on providing the latest technology in superior comfort to meet our customers’ air conditioning and heating needs. When you join us, you will proudly be a part of an exclusive group of the highest trained and top earning professionals in the HVAC industry. Earn the most you’ve ever made in the HVAC industry while enjoying flexible work schedules for an unbeatable work/life balance, along with the best tools, equipment, vehicles, and facilities in the industry.

We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.