Product Development Coordinator

ABOUT US

With a global team of beauty experts and a distinctly personal approach, IBG empowers all its clients – from established beauty brands to first-time private label retailers – with strategic partnerships that bring visions to life, and products seamlessly to market.

Consisting of three key brands - FASTEN Packaging, Orchard Custom Beauty, and Roberts Beauty - IBG helps businesses create quality beauty products. From concept and design to getting products on shelves and online, we can support retailers, brands, and wholesalers with everything they need to get ready for retail.

We’re seeking a highly organized and detail-oriented Product Development Coordinator to join our dynamic beauty team. This role plays a key part in supporting the development and launch of new beauty products from concept to shelf. You will collaborate cross-functionally with internal teams and external vendors to ensure projects stay on track, samples are managed efficiently, and timelines are met.

IN THIS ROLE, YOU WILL:

Sample Management:

• Label, organize, and maintain product samples across multiple categories (skincare, color, fragrance, etc.)

• Track incoming and outgoing lab submissions and ensure proper documentation and distribution

• Maintain sample library and ensure all samples are stored appropriately for future reference

Label, organize, and maintain product samples across multiple categories (skincare, color, fragrance, etc.)

Track incoming and outgoing lab submissions and ensure proper documentation and distribution

Maintain sample library and ensure all samples are stored appropriately for future reference

Project Coordination:

• Assist in managing the product development calendar, tracking project timelines, deliverables, and key milestones

• Support in creating and updating project trackers to ensure transparency and alignment across teams

• Work closely with cross-functional teams including Marketing, Regulatory, Quality, Packaging, and Supply Chain to ensure timely project execution

Assist in managing the product development calendar, tracking project timelines, deliverables, and key milestones

Support in creating and updating project trackers to ensure transparency and alignment across teams

Work closely with cross-functional teams including Marketing, Regulatory, Quality, Packaging, and Supply Chain to ensure timely project execution

Documentation & Communication:

• Maintain up-to-date product documentation including briefs, formulas, test results, and meeting notes

• Schedule and coordinate meetings with vendors and internal teams; prepare agendas and follow up on action items

• Communicate regularly with suppliers and labs to gather updates and samples as needed

Maintain up-to-date product documentation including briefs, formulas, test results, and meeting notes

Schedule and coordinate meetings with vendors and internal teams; prepare agendas and follow up on action items

Communicate regularly with suppliers and labs to gather updates and samples as needed

Administrative Support:

• Support with product presentations and internal reports as required

• Assist with the organization of product submissions for internal reviews or external regulatory needs

Support with product presentations and internal reports as required

Assist with the organization of product submissions for internal reviews or external regulatory needs