Product Development Coordinator (Beauty)

About Us

AX Beauty is the beauty division of American Exchange Group, dedicated to creating and curating innovative, trend-driven beauty  products that resonate with today’s diverse consumers. With a portfolio of owned and licensed brands, we bring a fashion-forward, retail-savvy approach to the beauty space—merging industry insight with bold creativity and smart strategy.

At our corporate headquarters, the AX Beauty team is made up of passionate professionals across product development, marketing, sales, and operations. We collaborate closely to build brands that are both meaningful and marketable—always with an eye on quality, performance, and consumer relevance.

This is a fast-paced, entrepreneurial environment where ideas move quickly from concept to shelf. If you're energized by innovation, thrive in a collaborative culture, and want to be part of shaping what’s next in beauty, AX Beauty is the place to grow your career.

Visit our website at https://axbeauty.com/

Position Summary: 

The Product Development Coordinator supports the Product Development team across AX Beauty’s personal care, beauty, and fragrance portfolios. This role is critical to ensuring smooth execution of development programs through strong sample management, accurate documentation, and disciplined tracker maintenance. The position serves as a key operational partner to Product Development Managers, Contract Manufacturers, Fragrance Houses, and internal cross-functional teams to keep projects moving efficiently and on time.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple workstreams simultaneously. This role is well-suited for someone early in their product development career who thrives in a fast-paced, highly collaborative environment.

Essential Duties & Responsibilities:

The essential functions include, but are not limited to, the following:

Product Development Operations & Coordination:

• Support the Product Development team in managing timelines, key milestones, and deliverables across active development programs.


• Coordinate cross-functional communication between Product Development, Brand, Regulatory, Packaging, and external partners to ensure alignment on project objectives and deadlines.


• Maintain and update Product Development and Contract Manufacturer trackers to reflect current project status.


• Prepare and organize materials for internal development reviews, line reviews, and fragrance or CM presentations.


• Support tracking of packaging progress and artwork dependencies as they relate to formula approval and testing readiness.

Sample Management & Organization:

• Manage the receipt, organization, labeling, and shipment of all fragrance, formula, and batch samples.


• Maintain a centralized inventory of fragrance oils, lab standards, remods, and batch samples for internal reference.


• Coordinate preparation and shipment of required sample sets to Brand teams and internal stakeholders.


• Track batch submissions from Contract Manufacturers and ensure timely internal distribution for review and approval.

Documentation, Regulatory & Testing Support:

• Collect, organize, and upload all required Product Development documentation into Monday.com, ShareFile, and internal systems.


• Support management of formula documentation, including approvals, final INCI lists, FWV, SDS, CoA, and raw material documentation.


• Assist in gathering and tracking regulatory and compliance documentation, including IFRA, compositional statements, Prop 65, shelf life, PAO, flammability, and GMP or ISO certificates.


• Support submission and tracking of testing programs, including stability, compatibility, RIPT, PET, and other required testing.


• Flag missing, delayed, or incomplete documentation and testing timelines to Product Development Managers.

Tracker Management & Reporting:

• Support Product Development Managers in maintaining accurate and up-to-date PD trackers.


• Add new projects based on incoming RFQs and development requests.


• Log updates, decisions, and next steps discussed during CM and fragrance house calls.


• Track formula approvals, rejected codes, and approval dates.


• Prepare and send recap notes following vendor and internal development calls.

Administrative & Departmental Support

• Assist with meeting preparation, scheduling, and follow-up on action items.


• Track project statuses and communicate updates to internal stakeholders as needed.


• Provide day-to-day operational support to ensure Product Development workflows run efficiently.

Position Requirements: 

• Bachelor’s degree in chemistry, Product Development, Supply Chain, Business, or related field preferred


• 1–2 years of experience in beauty, personal care, fragrance, or consumer packaged goods preferred


• Strong organizational skills with high attention to detail


• Ability to manage multiple projects and deadlines simultaneously


• Clear written and verbal communication skills


• Proficiency in Microsoft Excel, Word, and PowerPoint; experience with Monday.com or similar tracking tools is a plus


• Interest in beauty, personal care, and fragrance product development

Salary: The anticipated base salary is $67k-$75k annually. Actual compensation will be determined based on a variety of factors including, but not limited to, experience, skills, education, internal equity, and location.

Working Conditions: 
Physical Requirements

While performing the duties of this job, the employee is regularly required to sit or stand at a desk for  extended periods. Must be able to operate desktop computers, multiple monitors, proprietary software,  phones, and standard office equipment. Occasional bending, reaching, and light lifting (up to 25 lb.) are  required. The ability to effectively listen, understand and communicate by telephone and in person is vital  to fulfilling the job’s essential functions. 

Work Environment

This is a regular full-time position in an office and/or home office environment. Working overtime may be  required to meet the demands and deadlines associated with the position. 

NOTE

This job description in no way states or implies that these are the only duties to be performed by  the employee(s) incumbent in this position. Employees will be required to follow any other job related instructions and perform any other job-related duties requested by anyone authorized to  give instructions or assignments. All duties and responsibilities are essential functions and  requirements and are subject to possible modification to reasonably accommodate individuals  with disabilities. To perform this job successfully, the incumbents will possess the skills,  aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude  individuals who pose a direct threat or significant risk to the health or safety of themselves or  others. The requirements listed in this document are the minimum levels of knowledge, skills, or  abilities. This document does not create an employment contract, implied or otherwise, other  than an “at-will” relationship. The company complies with ADA regulations as applicable.