Production Administrative Assistant

Description

Essential Duties and Responsibilities: 

Under the direct supervision of the HECA Production Manager, this position provides administrative and secretarial support for the HECA Production Manager, CO2 Plant Manager, and DSP Plant Manager. In addition to overall production documentation of work orders, the individual will support quality assurance, materials packaging and inventory, filing, scheduling, logistics support, and work on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information while ensuring that the product is organized and ready for delivery as required. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload and recommend changes in office practices or procedures. Responsible for the smooth flow of information exchange between the Production Manager, Plant Managers, Supervisors, and Production Employees from the receipt of raw material through production and shipping.

• Time management, organizational skills, computer proficiency, and good communication skills are required.
• Verifies receipt of raw materials, packaging supplies, and the ability to coordinate their delivery to ensure production can continue in an uninterrupted fashion.
• Monitors the raw materials and packaging inventory used for production.
• Coordinates the efficient organization of raw materials and packaging supplies with Operations in conjunction with   GMP.
• Organizes and prioritizes large volumes of information and calls.
• Monitors the production line efficiency and identifies and communicates modifications or changes that will streamline operational efficiencies in a positive and informative way.
• Ability to lead others. 
• The Production Administrative Assistant will communicate changes related to production to the various departments.
• Assist Operations in production planning.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Acts as project manager for special projects, at the request of the General Manager or HECA Production Manager.
• Collects and posts information for material logs and production tracking logs in a timely and organized fashion.   
• Proficiency in computer spreadsheets,   inventory programs, and other software is required.
• Plant appropriate attire, including PPE, and follow GMP guidelines required.
• CO2 Production Set Ups
• CO2/DSP Production Invoices
• CO2/DSP Packaging Set Ups
• Coordinate shipments/deliveries of Hemp
• Monthly Summary Reports
• Samples (secondary)
• Back up to the receptionist
• Back up to DSP Administration 
• Back up to CO2 Hops Administration.
• Other duties as assigned. 

Requirements

Experience, Education, and Licensure/Certification Requirements:

• High School Diploma
• One year of administrative experience.
• An associate’s degree and two years of related experience are preferred 

Required Skills/Abilities:

• Technical Capacity
• Personal Effectiveness/Credibility
• Thoroughness and Accuracy
• Collaboration Skills
• Communication
• Proficiency
• Flexibility 

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to work in a fast-paced, loud, and labor-intensive environment in variable temperatures (from outdoor heat to indoor refrigerated coolers).
• Must be able to lift and move objects weighing up to 50 pounds.
• Some office filing, ability to lift files, open filing cabinets, and bend or stand as necessary
• Requires frequent visits to production plants, warehousing, and monitoring logistical deliveries