Production & Finance Coordinator

Job Summary:

The Production & Finance Coordinator role is pivotal in supporting both the Production Operations and Finance teams. This professional would be responsible for a variety of tasks that support the daily operations of a manufacturing facility, ensuring that everything runs smoothly and effectively. The position will all also support finance on a variety of functions. Below, we delve into the responsibilities, required skills and qualifications, and potential career paths for a Production & Finance Coordinator in the manufacturing industry.

Job Description:

Duties/Responsibilities:  

• Process Non-Conforming Material Tags (NMTs) to send to suppliers.
• Process NMTs when received back to test and close out.
• Schedule onsite calibrations for production tools.  Fill out calibration requests and shipping forms and handle calibration of tools and generate/maintain report.
• Request quote for production floor supplies.
• Issue Return Material Authorization (RMAs) for each Zendesk case in SBM. Create quarterly non-stock inventory report updates.
• RMA Perform 1st and 2nd audit backups.
• Send estimates to clients for RMAs.
• Original Equipment Manufacturer (OEM) inspections for the warehouse.
• Backup cable inspections.
• Assist finance collecting incoming mail.  Once collected, open, scan and email to the appropriate sources.
• Save Account Payable (AP) invoices from AP email to network drive.
• Log into online websites & pull-down invoices that don’t come by email (FedEx, utilities, phone, etc.)
• Review OpenAir expense report on Amex website to make sure receipts are attached & that correct projects are used.
• eEHHelp upload receipts to the Amex website for finance dept purchasing card.
• Forward emails with non-PO invoices attached for approvals and send approval reminders.
• Reach out to personnel that haven’t submitted timecards and/or managers that haven’t approved by the deadline
• Help build the month end AP accrual which involves manually reviewing invoices that haven’t been processed for the month. 
• Review vendor outstanding statements to ensure invoices have been processed.

 

Required Skills/Abilities:

• Ability to read and follow work instructions, diagrams, drawings, and bills of materials (BOMs).
• Basic computer literacy and navigation skills.
• Ability to identify defects, discrepancies, or configuration errors.
• Knowledge of quality standards and manufacturing procedures.
• Strong task management and ability to work efficiently in a fast-paced environment.
• Adapt to changing workloads and cross-training opportunities.
• Work effectively with production operators, engineers, quality personnel, and supervisors.
• Self-motivation with minimal supervision.
• undefined Education and Experience:High school diploma or equivalent.Manufacturing, electronics, or assembly experience.Basic computer skills (Microsoft Office Products and ERP systems are a plus).Familiarity with electronic components and quality processes.Lean manufacturing or continuous improvement experience as a bonus. Physical Requirements:Prolonged periods sitting at a desk and working on a computer/laptop.Must be able to lift up to 10 pounds at a time.Good manual dexterity for handling small electronic components.Stand for extended periods of time some days.

Worker Type:

Regular

Number of Openings Available:

1

We thank all applicants for their interest; however, only those who qualify for an interview will be contacted. *Professional recruiting agents or consultants need not call.