Production Coordinator

Work schedule: Monday-Friday. 7:00am-3:30pm.

Work experience: Workday experience, Excel, Forms, and other office products, preferred.

Job Summary: The production coordinator is responsible for scheduling rooms, resources, and support for SFHS educational and meeting activities to meet SFHS program needs. Also, maintains office supplies, equipment and material inventory to support educational activities.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 1 - 2 years related experience.

Knowledge, Skills and Abilities: PC skills with demonstrated abilities for correspondence and data entry; including Microsoft Office applications Effective interpersonal, written and oral communication skills to effectively work within a team, meet the public, and express facts clearly and concisely Ability to organize and prioritize work to ensure the timely completion of assigned projects

Essential Functions and Responsibilities: Schedules and coordinates requests for meetings, classes, and events for Saint Francis Health System utilizing the event scheduling application. Prepares and distributes reports related to scheduled activities. Follows-up on special requests with department director. Provides receptionist and related duties utilizing effective and courteous communications. Provides assistance to employees, visitors, guests, and other internal/external customers. Answers phones and receives/transmits messages in a timely and accurate manner. Prepares correspondence, meeting minutes, reports, and spreadsheets. Maintains department contracts and related records. Performs timekeeping responsibilities. Maintains a clean and orderly environment; maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department. Provides support for projects, i.e. preparing information for budgeting process and/or reports, event registration, and other activities as assigned.

Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job.  This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

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