Production Coordinator

Where Human Connection Fuels Possibility ​

At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. ​

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

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Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.​

And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ​

That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.​

We have a passion for excellence and genuine care for the people making it possible.

Scope

Direct Reports and Budget Responsibility

Number of Direct Reports:  N/A

Budgetary Responsibility:  No

Level of Responsibility

Works under general supervision or direction (employee consults with manager regarding unusual situations)

Reporting and Working Relationships

Title of Manager:  Director, Client Services

Title of Direct Reports:  N/A

Title of Peers:  Production Coordinator

Internal and External Contacts:  Maintains working relationships with Producers and other project personnel, creative studio and outside suppliers. Will interact frequently with all levels of clients. Works directly with internal and project team.

Primary Responsibilities

50%

Production Support: Captures and manages meeting notes and status reports; Creates and maintains contact and equipment lists; Coordination of equipment, production, supplies and shipping; Program material preparation; Budget tracking; Coordinates adhoc logistics details; Maintains tour and production schedules; Provides onsite support for events and video/ photoshoots; Provides travel coordination and planning; Provides facilitator coordination support with invoicing, communication and logistics; Provides meeting prep support

30%

Vendor & Freelance Support: Supports new vendor/ Independent Contractor qualification, contracts & set-up processes; Provides support to all Freelance staff in their contract and onboarding processes, ongoing daily support and termination processes.

20%

Administrative Support: Proactively orders office/ /project supplies. Provides financial support by opening, adjusting and closing out PO’s for IC’s and vendors; Process IC and vendor invoices for payment; Process Start Work Authorizations; Open project & tasks numbers; Support management and resources with ad hoc requests including project specific needs

Education or Equivalent Work Experience

Required: Bach. Degree

Area of Study (Optional)

Years of Experience

0 – 2 years

Qualifications

1. Bachelor’s degree in marketing, communications or business required

2. 0-2 years of client services, product management and or agency experience preferred

3. Ability to lead internal teams and build relationships with team members and internal clients, advocating both for the brand and the agency

4. Willingness to learn all aspects of the business

5. Excellent written, verbal communication and active listening skills required

6. A proven self-starter with excellent attention to detail

7. Proficiency in Adobe Creative Suite and Microsoft Office products.

Travel Requirements

Travel Required: No

Percentage of Time Required

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [email protected].