Production Coordinator

ASM Global – Tysons, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Production Coordinator at Capital One Hall. Under general direction of the production manager team the Production Coordinator serves as a production support team member for Capital One Hall. Duties will include assisting the Production Managers with advancing events with clients, creating estimates, managing employee payroll and time sheets, prepping day-of-show documents such as schedules, sign in sheets, credentials, helping to maintain employee-facing calendars and distributing info to crew. This position will also include advancing hospitality and catering needs for all ticketed shows, coordinating with tours on preferred backstage items, substitutions, etc. A working knowledge of general stagecraft is required and prior experience with video, theatrical lighting systems and sound is preferred.
Essential Duties and Responsibilities
Schedule crew calls in payroll system for all in house part-time personnel for all events.
Work in payroll system post-events to correct clock-ins/ outs to maintain accurate payroll.
Assist with the collection and organization of show expenses to assist Finance with the completion of show flashes.
update internal event-weekly calendar and internal advance documents per event.
Review artist riders for all back of house artist hospitality needs, and advance those needs with the appropriate contacts for all shows that require those services/ goods.
Make orders for back of house Catering and hospitality needs and book green room runners when needed on a per show basis.
Complete post-show financial reconciliation process for back of house catering/ hospitality on a per show basis.
Review and advance merchandise needs for all shows that will be selling merch.
Coordinate with FOH and Operations department on merch set-ups and book in house merch sellers when needed.
Review with production managers and provide support for implementation of technical riders, stage plots, production schedules, and equipment lists.
When assigned as manager on duty, provide supplemental oversite for various events, projects, and installations at Capital One Hall as part of the event production team.
Communicate updates of required staffing, schedule changes, updated show information to crew calls when needed.
Assist in the maintenance/ upkeep of all theatrical and production office spaces to ensure all production related equipment and spaces are in good working order and ready for use.
Maintain accurate list of theatrical/ stage consumables inventory and suggest when new purchases order will be needed to re-fill inventory.
Help to ensure that all production related spaces adhere to all ASM Global and OSHA safety regulations.
All other duties as assigned by the Director of Production and Production Managers.
Qualifications
Understanding of payroll systems and scheduling and making corrections for labor timesheets.
Experience in the use and understanding of theatrical audio, video, and lighting systems with troubleshooting abilities in each category.
Experience in backstage artists hospitality.
Strong organizational skills a must.
Ability to meet the various physical demands of the job, which include being able to get in and around the facility (requires personal mobility), lifting up to 75lb unassisted, carrying, moving, climbing, working safely from various heights, and exposure to moderate to loud noises.
Proficient in personal computer skills using Microsoft Office package (Word, Excel, PowerPoint, and Outlook) and other related computer-based programs relevant to the position.
Remain flexible and adjust to situations as they occur.
Excellent verbal and written communication skills.
Great interpersonal skills.
Must be able to multi-task.
General IT knowledge a plus.
Education and Work Experience
At least 2-5 years of verifiable, professional technical and/or production experience
Other Qualifications
Ability to work with limited supervision and as a team member.
Requires ability to work flexible hours, including nights, weekends, and holidays, in addition to normal business hours.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to walk extensively; occasionally required to kneel, climb ladders and stairs to high walkways, or balance. The employee must occasionally lift and/or move up to 75 pounds unassisted.
This position requires work inside and outside of the building and some exposure to adverse conditions.
Recruiter - Luciana Ranz
ASM Global-Capital One Hall
7750 Capital One Tower Road
Tysons, VA 22102
Applicants that need reasonable accommodations to complete the application process may contact 571-205-1972.
ASM Global is an Equal

Opportunity/Affirmative

Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

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