Program Accountant

Job Summary

The program accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs.  

Job Responsibilities

• For new programs – read request for proposal, obtain an understanding of the funding/budget parameters, and develop a budget and budget narrative based on those parameters with the Comptroller.
• For existing programs – analyze new budget against past performance and understand variances.
• Work with program directors and Program Planning, Research and Evaluation (PPR&E) to determine staff and program-specific costs as necessary for both new and existing program budgets.  
• Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements, including cash and in-kind match requirements.
• Ensure all costs associated with grant are properly recorded and all costs charged against the grant are accurate. 
• Analyze costs against budget to ensure in line and variances are understood and properly communicated.
• Prepare program accounting spreadsheet for assigned programs on a monthly basis. 
• Review accounting spreadsheets with Comptroller on a monthly basis. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Host monthly budget review meetings with program directors and PPR&E on a monthly basis to review accounting spreadsheets. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Prepare vouchers/billings for assigned contracts/grants within timeline of agreement.
• Prepare budgets and related documents for new contract proposals as assigned. 
• Prepare contract related reports for assigned programs on a timely basis.
• Prepare Medicaid billings for assigned Medicaid funded programs, and process Medicaid re-bills as needed. 
• Assist Comptroller with a monthly analysis of open Accounts Receivable balances. Follow up with funders regarding outstanding billings.
• Perform all other duties as assigned by the Comptroller.
• Attend / support ULR/EDC events and fund raising functions.

• Associate’s Degree in Accounting with at least 3 years of experience in general accounting and/or grant/contract management. OR
• Bachelor’s degree in Accounting with at least 2 years of experience in general accounting and/or grant/contract management. 
• Ability to read contracts, summarize the accounting and financial reporting requirements, and translate that information into appropriate accounting entries and transactions
• Experience managing federal, state, and local program accounts is a plus
• Ability to function effectively as part of a team 
• Strong analytical skills and attention to detail
• Ability to interface with external vendors
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple, competing tasks and demands
• Excellent written and verbal communication skills
• Must be customer service oriented
• Excellent interpersonal skills and ability to work well as a team
• Proficiency with Microsoft Word and Excel. Experience with Business Central is a plus