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CORE is seeking an experienced and highly motivated Program Administrator to support programs financial and reporting management within CORE’s program portfolio.
Main Responsibilities:
- Works closely with finance, accounting, development and programs’ Senior Manager for Grants and Contracts, to manage financial and grant management support to ongoing programs.
- Supports the Team Lead in planning and running project meetings, ensuring the right departments are included and action points are followed up.
- Coordinate that contractual obligations and reporting deadlines are known and met by Program, MEAL, Development and Finance teams.
- When any issue is identified in meeting deliverables in the given timeframe and budget, work with relevant staff on potential solutions that would meet donor rules.
- Liaise with donor, in collaboration with relevant leadership, when required to address issues, submit reports, file amendments, etc.
- Review narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, and provide drafting support as needed.
- As needed submit reports to donor and/or donor submission platforms and act as primary focal point for donor - implementation teams communications.
- Ensure ad hoc requests from donors are addressed in partnership with the program lead and support teams.
- Ensure all files are audit ready and stored in CORE’s Salesforce – SharePoint Integration Area
- Ensure all program data is kept up to date in Salesforce Program Management Module.
- Support budget creation, management, and monitoring of specific projects and overall response program
- Support staffing planning and budgeting
- Maintain control of PCard purchases and reconciliation
- Produce and submit monthly burn rate reports
- Manage analysis of program spending to project deliverables
- Support oversight of CORE funds burn in domestic response, track any issues, and follow up with teams on next steps
- Liaise with partners when required to develop relevant sub/grant agreements and amendment in close coordination with Area Director, programs and support teams and CORE HQ Programs Department.
- Help coordinate meetings and communications with key stakeholders, including partners, donors, and local authorities.
Grant Management Support:
Contract follow-up:
Reporting:
Financial Oversight:
Partner / Stakeholder Follow-up:
Scope and Travel:
- N/A
- Local site visits as needed
Direct Reports:
Qualifications:
- Bachelor's degree in international relations, project management, finance and accounting, or related field.
Experience:
- Experience working in domestic programs and humanitarian response
- Proven experience in domestic disaster response
- Proven ability to manage and analyze program budgets, spending, and project deliverables
Skills & Competencies:
- Proven ability to support budget creation, management, and monitoring
- Outstanding ability to communicate effectively with and across program, administrative and operational functions
- Proven ability to work across departments
- Proven ability to work with different cultures
- Diplomatic and interpersonal skills with ability to build strong professional relationships with diverse internal and external stakeholders in a challenging environment
- Excellent written and verbal communication skills.
- Able to handle and complete multiple tasks simultaneously, work productively in a dynamic team environment, with accuracy, and attention to detail.
- Knowledge of Microsoft Office suite
- Qualitative and quantitative analytical capabilities
$81,000 - $87,000 a year
In accordance with CA law, the expected pay range for this CA position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.
Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment.
Safeguarding
CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by CORE’s Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employer’s safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy.
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