Program Administrator I

Agency

Department

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

Works under direction and performs highly complex work planning, directing, and coordinating services directly related to management or general business operations to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

Administrative Operations & Process Support

• Coordinate administrative functions, office workflows, procedures, records, supplies and resources.

• Develop, maintain and improve administrative systems to support efficiency, compliance and organizational goals.

• Prepare reports, summaries and materials that support leadership decisions and program execution.

Leadership, Compliance & Documentation

• Review, prepare and process documents for leadership, ensuring accuracy, completeness and compliance.

• Support budget tracking, administrative resource planning, policy implementation and responses to administrative inquiries.

• Coordinate documentation requirements across TEES, the Texas A&M System, industry partners and other stakeholders.

Program, Project & Stakeholder Coordination

• Monitor project timelines, identify operational needs and recommend process improvements.

• Support Department of War contracting, proposal development and reporting through administrative coordination and document readiness.

• Manage scheduling and communication with government, military, academic and industry stakeholders.

Meetings, Travel, Events & Space

• Coordinate travel, itineraries, meetings, seminars, workshops and event logistics for leadership and staff.

• Assist with space and setup needs for INSPIRE Alliance meetings, events, workshops and related activities.

• Attend meetings or committees as requested, providing summaries and follow-up actions.

• Assist with logistics for secure or controlled environments, including SCIF coordination where appropriate.

What We Need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Seven years of related experience.

What is Helpful:

• Bachelor's degree in business administration, communications or related field required or equivalent combination of education and experience.

• Minimum of 3 years of administrative, coordination or office management experience.

• Experience supporting executive leadership, federal or mission-driven, research, government, contract-driven or higher education environments preferred.

• Texas A&M System experience preferred.

• Demonstrated ability to manage projects, timelines and administrative processes.

Knowledge, Skills, and Abilities:

• Strong knowledge of administrative operations, office management, policies and procedures.

• Excellent organization, time management, written communication and verbal communication skills.

• Ability to manage multiple priorities, solve problems, analyze needs and recommend improvements in a fast-paced environment.

• Proficiency with Microsoft Office and administrative systems.

• Ability to exercise discretion, sound judgment and professionalism.

• Ability to supervise staff, coordinate team activities and collaborate with academic, government, military and industry stakeholders.

Other Requirements

• Must have an active security clearance; military background preferred.

• Commitment to Department of War aligned initiatives, mission-focused programs and INSPIRE Alliance's long-term vision.

• Ability to support meetings, events and administrative functions as needed in a dynamic, high-tempo environment.

• Occasional travel may be required.

Impact

The Program Administrator I strengthens operational readiness, communication and administrative coordination across INSPIRE Alliance, supporting defense-related programs and partnerships that enable mission execution.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.