Program Assistant

Context: The Partnership Project is a 501(c)(3) non-profit organization focused on supporting the collaborative efforts of the environmental community. Our programs focus on critical environmental issues, including climate change, emissions reduction, and environmental and climate justice.  

We provide fiscal sponsorship and organizational support to our programs, empowering them to undertake the vital work of preserving our planet. Guided by our core principles of Equity, Integrity, Service, and Innovation, we are committed to fostering a healthy environment - both within our workplace and in the broader world. Through these values, we strive to make a meaningful contribution to creating a sustainable and positive impact on our planet and an inclusive workplace where everyone can bring their full and authentic self to do this critical work.

The Clean Vehicles Campaign (CVC) is an unbranded coalition of more than 60 groups from various areas dedicated to advancing policies to reduce pollution from cars, trucks, buses, and other vehicles. The Campaign works to leverage existing infrastructure, resources, and assets and collaborates with allied coalitions. 

In the next year, the Campaign seeks to accelerate the drive to a zero-emission future in the transportation sector with a robust U.S. manufacturing sector, strong vehicle standards, and equitable resource deployment.

The Clean Vehicles Campaign is a project of the Partnership Project. 

Scope: Working under the Senior Advocacy Manager, the Program Assistant will support the Campaign's mission and maintain strong working relationships with coalition members, allies, and other key stakeholders. 

The Program Assistant is responsible for performing a variety of administrative and project activities. This role is responsible for the organization and maintenance of internal and external materials. The Program Assistant will interface with different members of the coalition, acting as the first line of contact for technical and troubleshooting needs. This role will be responsible for the support and upkeep of a variety of activities.

Job activities include, but are not limited to:

Administration:

• Contributing towards a positive, productive, and collaborative working environment. 
• Updating systems to track program objectives, goals, and deliverables for inclusion in grant writing, tracking, and reporting to coalition funders. 
• Maintaining accurate records in team databases, regulatory and legislative tracking systems, and the coalition table of contents, ensuring they are kept up to date for effective information sharing.
• Managing organizational operations, including office management, supporting onboarding and offboarding of staff, and campaign-wide service support.
• Helping manage coalition retreats, advocacy days, and press events, when applicable.
• Managing office calendars, sending out meeting reminders, and scheduling meetings for campaign staff.
• Assisting with note-taking and track all meeting deliverables and action items
• Providing administrative support such as calendaring, reimbursements and other tasks for the Campaign Director.
• Supporting research and data collection for program planning 
• Maintaining coalition emailing lists and records
• Drafting the monthly coalition newsletter.
• Working with the Senior Advocacy Manager to track congressional activities and support advocacy projects, when applicable.
• Tracking relevant news related to clean transportation.
• Drafting, editing, and/or proofreading correspondence, reports, speeches, web text, and other documents. 
• Other projects as assigned.

The successful candidate must demonstrate the following skills, experience, and competencies:

• 1 year of experience in an administrative role.
• Strong written and verbal communication skills.
• High level of organization and enthusiasm for working with data, spreadsheets, and tracking systems.
• Excellent problem-solving and troubleshooting skills, with strong attention to detail.
• Demonstrated ability to manage multiple priorities, work both independently and collaboratively, while taking initiative. 
• Proactive, self-driven individual with a willingness to learn and ask questions.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace. 
• Ability to exercise sound judgment, professionalism, diplomacy, and discretion when working with senior staff and other team members.
• Creative thinker willing to test out new ideas and improve processes.
• In-person work is required and some travel, as needed.

Other qualifications include:

• Interest in Congress or politics.
• Interest in transportation policy or related areas.

Compensation and Benefits 

The salary range for this position is $24.00 - $26.50 per hour 

This is a hybrid position. Candidates are expected to work in the Washington, DC office on Mondays and Wednesdays, and to support CVC events as needed 

The Partnership Project values our employees and provides all full-time employees with 100% employer-paid medical, dental, and vision premiums at platinum level coverage for full-time employees and their families. Partnership Project provides a 401k with an employer match and immediate vesting and ROTH retirement fund options. Additional benefits include FSA, dependent care savings accounts, commuter benefits, voluntary ancillary benefit options, 13 paid holidays, paid parental leave, unlimited PTO, paid parental leave, and more!

Partnership Project is proud to be an equal opportunity employer that prohibits discrimination in its governance, programs and activities on the basis of race, color, national origin, age, disability, religion, gender, sexual orientation, gender identity, genetic information, reprisal, marital status, amnesty, status as a covered veteran, because all or part of an individual’s income is derived from public assistance or for any other non-merit based factor. Individuals of all backgrounds and identities are strongly encouraged to apply and will be welcomed into an inclusive environment at the Partnership Project.

Our goal is for a work experience that has meaning and impact on the world and on our professional lives, and a workplace where you can feel supported and proud. Read more about our values and commitment at www.partnershipproject.org

Disclaimer: The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.  Additional duties may be assigned to employees from time to time.  The scope of the job may change as business demands at the sole discretion of the employer at any time.

The Partnership Project Mission: The Partnership Project provides fiscal sponsorship, organizational support and infrastructure development to environmental campaigns and organizations- allowing them to focus entirely on the fight to save our environment.