Program Assistant Manager

Flatrock is looking to add a Program Assistant Manager to our team! This position will be responsible for helping to oversee our 40+ care homes in Genesee County. Prior experience working in an AFC is highly preferred!

Duties and Responsibilities 

• Daily check of resident floor documentation (including SDR, check in/check out, progress notes, token charts, hygiene charts, ABC charts, inclusion logs, and any other documentation as indicated in the plan) for completion and accuracy. 

• Scan SDRs daily and upload daily once they are complete and accurate. 

• Train floor staff and new hires on floor documentation process to meet Coordinated Care Professional Services, Inc. standard of excellence. 

• Review progress notes, token charts, hygiene charts, ABC charts, inclusion logs, and any other documentation at the end of each month and sign off on its completion and accuracy. 

• Scan documentation and upload it to FIN (due on the 10th of each month). 

• Create or revise individualized SDRs as new residents move in or as plans change year to year.  

• Complete tracker with documentation errors noted daily. 

• Complete tracker with documentation of staff training dates on each piece of documentation.  

• Attend in-servicing for all plans.   

• In-service and train staff providing direct care to residents on all resident plans (IPOS, BTP, and OT). 

• Complete in-service sign-in forms with new hires, or in-servicing new plans or addended plans with present staff.  

• Complete binder, adding new plans or addended plans when they become available for in-home orientation with new hires/transfers. 

• Update/train staff when changes are made to plans/behavioral interventions and ensure that revisions are implemented in a timely manner. 

• Initiate an email to the team when a plan is 45 days from expiration as a reminder that the plan is expiring, and new plans are needed. Monitor email communication until a new plan is delivered.  

• Complete in-servicing trackers with in-service dates and plan expiration dates. 

• Assist the Psychologist, LLP, and BCBA in duties associated with achieving excellence in the implementation and monitoring of residents’ Positive Behavior Supports Plans and assisting in psychological services. 

• Monitor implementation of behavioral interventions through direct observation.