Program Assistant: Marketing and Communications (MarCom) and Philanthropy

GENERAL PURPOSE OF POSITION:

Serve as program assistant to Philanthropy and MarCom teams. (1) effectively execute
administrative tasks for both team leaders; (2) support and coordinate special events and
meetings, both on-site and electronic; (3) coordinate, proof, and process publications (like the
Desk Calendar, Sunday Bulletins, and Stewardship Theme Materials); and, (4) support the
overall administrative needs for the teams (e.g., invoices, purchase orders, expense reports).
Participates as part of the Administrative Support Network for communal support across
the ministries as necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Serve as program assistant providing daily administrative support to the MarCom and
Philanthropy teams, including but not limited to, phone and voicemail handling, calendar
coordination, written correspondence, travel arrangements, and other duties as assigned.

• Maintain the confidentiality of sensitive correspondence and meetings.
  Support and coordinate special events and designated meetings, both on-site and
  electronic, including logistics (e.g., meals/snacks, registration, pre-meeting
  communications, room setup); administrative support (e.g., nametags, collateral
  preparation); and, meeting minutes.


• With direct input from the Minister and Team Leader, Marketing and Communications,
  coordinate production and printing of various publications, working to compile, proof
  and then process.


• Process accounting and contractual paperwork to support the effective operations of both
  teams.


• Keep files in working order by adding new projects and culling old information;


• Process and submit orders for supplies and invoices


• Support the team with daily mail collection and distribution, staff attendance form
  coordination, office supply ordering, and AMEX monthly reconciliation coordination.

Other duties as assigned by the Minister and Team Leader, Marketing and
Communications and the Minister and Team Leader, Philanthropy.

MINIMUM QUALIFICATIONS:

The requirements listed below are representative of the
knowledge, skills and/or abilities required to perform successfully in this position.

• High School Diploma or equivalent plus a minimum of 3-5 years of general
  office/secretarial experience; Associates degree preferred.


• Experience in office administration with willingness to take appropriate initiative for the
  effective operation of the office.


• General secretarial experience and training; knowledge of office procedures and
  management.


• Excellent written and verbal communication skills.


• Demonstrated capacities to be a self-starter, able to prioritize work and to perform work
  with minimum supervision.


• Ability to edit and proofread materials.


• High degree of computer competence including knowledge of the current versions of
  Word, Excel, and related software.


• Strong understanding of the need for confidentiality and discretion, and a demonstrated
  capacity for managerial and human relation skills.


• Desire to be a team player who can create and maintain a team environment.


• Desire and sensitivity to work in a diverse racial, ethnic, cultural, and religious setting
  with a commitment to pluralism in the workplace as well as in one’s understanding of
  mission.


• Knowledge and appreciation of the United Church of Christ policy, structure, and its
  mission.