Program Coordinator

Part-Time Program Coordinator

Hayward Lumber on behalf of our partner Tradart (Santa Barbara, CA)

Job Overview

Tradart is seeking a highly organized and proactive Part-Time Program Coordinator to support our mission of advancing technical and industrial arts education in the Santa Barbara community. This independent contractor (1099) role is ideal for a community-focused individual with a passion for non-profits and strong administrative skills. The Program Coordinator must be an established resident of the 805 area code.

Key Responsibilities

I. Administrative & Board Support (Documentation)

• Board Meetings: Attend approximately 8-10 Board Meetings per year (some evening events may be required).
• Meeting Management: Prepare meeting agendas, record notes, produce draft minutes, and finalize the official Board Meeting Minutes.
• Between Meetings: Coordinate email Board voting between meetings and update changes

II. Financial & Accounting Management

• Banking: Maintain the Tradart checking account records (deposits/debits) and process annual deposits and filings.
• Bill Payment: Track, pay, and file incoming invoices, monthly check registers and submitting digital and physical records for bookkeeping and yearly binder maintenance.
• Donations: Process incoming donations, notify the Board, write and send thank-yous to donors, and maintain the digital donation ledger.
• Budget & Compliance: Maintain QuickBooks and non-profit accounting principles. Prepare the annual budget for presentation at the June Board Meeting. Work with the Tax CPA and bookkeeper to prepare corporate tax returns.

III. Program & Event Coordination

• Major Events: Assist board members in coordination of major Tradart events, including "The Big Show" and Tradart involvement in the SBCA Golf Tournament.
• Assist volunteers, attend the events, and coordinate tables and displays.
• Marketing & Follow-up: Work with event partners and the press. Assist with promotional content (posters, marketing materials) and coordinate post-event follow-up, including thank-you's to sponsors and maintaining the Tradart database.
• Outreach: Stay informed of joint scholarship grants (e.g., with Frank Schipper Construction) and assist board members with logistics for the SB Unified School District's Annual High School Showcase (November).

• Location: Must be an established resident living in the 805 area code
• Experience: Previous experience working for a non-profit organization is a significant advantage.
• Technical Proficiency: Fluency in QuickBooks and strong working knowledge of standard office software (Adobe Suite, Excel, Google Drive).
• Digital Skills: Experience with email marketing platforms (like Mail Chimp), basic web, and social media.
• Administrative Strength: organizational, digital filing, and follow-through skills with the ability to manage multiple deadlines.
• Soft Skills: A professional, friendly, reliable demeanor and the ability to work independently while collaborating effectively with the Board of Directors and external stakeholders.
• Education: No degree required.

Compensation

• Pay: $25-30/hour DOE (Depending on Experience).
• Employment Type: Part-Time (Independent Contractor/1099). 10 hr./wk.
• Schedule: Flexible hours, with occasional evening or weekend availability required for Board meetings and events.