Program Coordinator, Graduate Programs

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$52,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Job Summary

The Sandra Day O'Connor College of Law at Arizona State University seeks a Program Coordinator for its growing graduate degree programs, including but not limited to both the ground and online Master of Legal Studies (MLS) and Master of Human Resources and Employment Law (MHREL), etc. The successful candidate will support the day-to-day functions of the graduate program to ensure its continued success and future growth, under the guidance of the Associate Dean of Graduate Programs and New Education Initiatives.

Salary Range: $45,000 - $52,000 per year; DOE

Essential Duties:

The successful candidate will be responsible for and have duties in the following areas:

• Manage call and email inquiries regarding the different graduate degrees offered by the College of Law in a timely, efficient manner.

• Perform various administrative duties on a daily basis, such as data entry and maintaining spreadsheets, document and word processing, packet and material preparation, photocopy and/or scanning.

• Provide academic support services to the College of Law Graduate Program faculty.

• Provide academic support services to the graduate programs administered by the College of Law.

• Generally advises students on classes, degrees, internships, and counsels students on students’ pathways, goals, interests, and skills in addition to resolving student concerns, questions, or issues and referring them to the appropriate source of more specific information.

• Plan and execute the Graduate Program’s events such as conferences; alumni, partner, and family events; receptions; graduation events; and other select College of Law events.

• Develop, compile and write communications for distribution.

• Assist in recruitment efforts for the Graduate Programs.

• Coordinate the process from development through printing and distribution for all recruitment materials.

• Assist with the marketing and communication efforts, including the Program’s website (content development), social media, and student recruiting; work directly with the College of Law’s Marketing and Communications staff in promoting the Graduate Programs in University and external publications.

• Provide support to student and alumni relations and engagement – e.g., maintaining alumni database, coordinating outreach campaigns, etc.

• Support the Assistant Dean in the admissions process for Graduate Program applicants.

• Provide support to graduate programs in fundraising activities as necessary.

• Administrative: Responsible for managing executive calendars, setting up meetings and conference calls, and related scheduling tasks; planning and coordinating travel and reimbursements; document meetings, progress, and next steps for major graduate program projects (including following up on tasks identified and assigned in meetings, etc.); handle processing of travel for events.

• Physical presence at the workplace is an essential function of this position.

• Additional duties or special projects as assigned to support the goals of the department and/or ASU.

Desired Qualifications:

• Experience in business, law, and/or higher education experience (2 years preferred);

• Demonstrated knowledge of higher education.

• Experience working in a superior customer service environment.

• Experience in work that requires organizational, event-planning, and project management skills.

• Experience managing an executive calendar and making travel arrangements - Concur experience preferred.

• Experience with expenditures and reimbursement processes.

• Experience in working collaboratively with supervisors, colleagues, faculty, law school administration and external constituencies.

• Experience working with and around students and young professionals.

• Experience with Microsoft Office (word, excel, outlook, PowerPoint), Blackboard or Canvas skills, PeopleSoft, Salesforce, and/or Unite admissions software.

• Evidence of effective communication skills

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18176.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition at DL.ORG.HR.[email protected] before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.