Program Coordinator - Office of Advanced Practice, Full-time, Days

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

The Program Coordinator for the Office of Advanced Practice supports the activities and initiatives related to APP professional development, continuing education, APP onboarding, and pipeline programs such as APP Fellowships, Pre PA internships, student experience coordination and APP recognition events and activities as directed by the AMC APP Director of Professional Practice and Development. 

Schedule: M-F, days

Responsibilities:

• Day One Orientation: In close partnership with APP leaders, coordinates all aspects of the APP AMC orientation programs.
  • Coordinates with other departments to ensure an efficient onboarding process for new APPs, develops and maintains slides, rosters and databases, communicates with new hires/managers, orders supplies, takes attendance, room reservation, etc
• Coordinates APP Fellowships and APP Pipeline Programs/Student Experiences:
  • Collaborates with the APP leaders to communicate open fellowship positions to NM nursing/NU PA program, coordinate interviews, coordinate rotation schedules, maintains timeline oversight for fellows, assist with collecting preceptor/rotation/fellow feedback and assuring accurate records
  • Coordinates the student experiences: creation of NM accounts, ID badges, attendance to orientation, assignment on learning modules, collection of required records, maintains accurate records of student placement and employment status, and communication with schools and clinical leaders
  • Facilitates creation and updating of education affiliation agreements in collaboration with Profess Development Program Managers for NMH/NMG
  • Coordinates all APP shadowing/observation experiences
  • Supports coordination of the Pre PA summer and gap year internship programs
• Supports all APP Employee recognition initiatives:
  • For example: APP Excellence Award nominations, APP Week activities, Physician Excellence in Collaboration recognition, and other recognition events as required
• Supports all APP Leadership Committee and Subcommittee work and webpage management

Additional Functions  

• May support additional projects as requested.
• Other duties as assigned.

Required:

• Bachelor’s degree OR 4 years of directly relevant experience (i.e. project management, healthcare, or professional office environment) in lieu of degree.
• Strong knowledge of Microsoft Office programs.
• Ability to organize and think independently with orientation to deadline and detail.
• Strong interpersonal skills.

Preferred:

• Master’s degree and five years of business/medical office experience.
• Healthcare experience.

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.