Program Coordinator-I/Pre-Award Research Administrator

SHIFT:
Day (United States of America)

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We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
Provide research administrative support for The Center for Childhood Cancer Research (CCCR) investigators. In conjunction with Principal Investigators, their teams, and the sponsored projects central office, assist in the preparation of grant applications and submission of progress reports. Assist in the generation, collection, and maintenance of grant related documents for investigators. This role coordinates complex research activities and provides advanced support.

This role administers program(s) and provides oversight and support to program staff in coordinating program services.

What you will do

Provide grant support for CCCR Investigators
Serve as delegate for investigators in both internal and external systems to aid in the creation, population, review, and submission of grant applications.
Prepare and submit progress reports for investigators as needed.
Serve as an administrative contact person with external grant administrators
Identify and disseminate potential funding sources and maintain a list of current funding opportunities for CCCR members in the form of weekly funding newsletters
Help acclimate new postdocs and fellows to CHOP grant submission policies and grant application process
Collect documents for internal grant competitions
Maintain and update biosketches and Other Support documents for PIs
Provide support for ACC and Dept of Pediatrics T32 and K12 Training Grants
Coordinate competitive renewal applications and annual progress report submissions
Coordinate trainee applications and review each year
Monitor trainee appointments and financials in coordination with the ACC and Research Business Office
Maintain all trainee tables
Track and ensure compliance with acknowledgement of grant support in trainee publications and deposit publications in pubmed central/NCBI/mybibliography
Assure and track trainee and T32/K12 faculty compliance with education and training requirements
Coordinate the yearly ACC K12/T32 Research Day
Coordinate the yearly ACC T32 Orientation for new Trainees
Other duties as assigned

Including (but not limited to)

Oversee day-to-day operations and work product
Monitor and coordinate program operations, resources and projects including develop project plans and facilitate the resolution of issues.
Enact policies and procedures, and maintain related documentation and databases.
Collaborate across teams and serve as the primary liaison for the program.
Oversee and participate in team, project and program meetings.
Manage and maintain operating budget, supplies and resources.
Maintain program metrics and related tools and regularly reports results.
Monitor and support related finance, accounting and billing functions.
Coordinate information collection, compilation and dissemination as required.
Provide advanced administrative support as needed.
Perform other duties and projects as required.
Education Qualifications
High School Diploma / GED Required
Bachelor's Degree Preferred
Experience Qualifications
At least one (1) year of administration, coordination or program experience Required
At least three (3) years of administration, coordination or program experience Preferred
At least one (1) year of experience in a healthcare related environment Preferred
At least one (1) year of leadership, management, or supervisory experience Preferred
Skills and Abilities
Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
Excellent verbal and written communications skills
Excellent interpersonal skills
Excellent organizational skills
Excellent time management skills
Strong project management skills
Strong conflict resolution skills
Ability to work independently with minimal supervision
Ability to collaborate with stakeholders at all levels
Ability to influence others to accomplish tasks outside of the direct span of control

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine.

Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor

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