Program Distribution Coordinator

JOB TITLE:  Program Distribution Coordinator                Non-Exempt

REPORTS TO:  Director of Distribution

SUPERVISES: None        SALARY RANGE:  $$21.00 – $27.00 Hour DOE

Job Summary

The Program Distribution Coordinator at Casita De Comida is responsible for accurate ordering of TEFAP, purchased, donated, produce, frozen, and dairy items; maintaining proper inventory levels; ensuring all products are stocked and rotated in accordance with FIFO (First In, First Out); and overseeing day-to-day distribution and delivery operations. This role ensures consistent product availability, strict compliance with food safety and regulatory requirements, and a professional, efficient client service experience. The position also supports scheduled and unscheduled pickups and deliveries, coordinates closely with programs team and warehouse staff, and ensures the smooth, timely flow of product from receiving through final distribution in support of The Food Depot’s mission.

Key Responsibilities

Order Management

• Manage and place weekly orders for TEFAP, purchased food, dairy, produce, frozen, and hygiene products in alignment with the weekly offerings list for Casita de Comida distribution.


• Forecast demand, analyze usage trends, and coordinate ordering with the Product Distribution Specialist to ensure accuracy, continuity of supply, and proper allocation.


• Maintain appropriate inventory levels and back stock to prevent shortages, over-ordering, and product expiration.

Inventory Control

• Enforce strict FIFO, lot tracking, and expiration date rotation.


• Maintain organized storage areas and accurate inventory records.


• Perform cycle counts and monthly physical inventories with zero tolerance for unresolved discrepancies.

Distribution & Logistics

• Coordinate deliveries to Casita and partner agencies, and schedule pickups with vendors and donors.


• Verify the accuracy, quality, and condition of all inbound and outbound product.
  Support client distribution days at Casita and all other TFD distributions with efficient, professional service.


• Safely operate forklifts, pallet jacks, reefer box trucks, and any other TFD-owned vehicles in full compliance with OSHA, DOT, and all applicable safety regulations.

Qualifications

• Class B CDL with current DOT Medical Card (or ability to obtain within 12 months of hire; training provided by The Food Depot).


• Minimum 2–3 years of experience in inventory control, stocking, or warehouse operations, with proven ability to accurately stock shelves, coolers, and freezers; maintain organized storage areas; and rotate product in accordance with food safety and quality standards.


• Experience with inventory systems and basic data entry for receiving, adjustments, and reconciliation.


• Demonstrated knowledge of FIFO, lot tracking, expiration management, and cycle counting.


• Experience with CERES or other Warehouse Management Systems (WMS) preferred.


• Strong organizational, communication, and problem-solving skills.


• Ability to lift up to 50 lbs and work in cold storage and warehouse environments.

Employment Requirements

• Clean New Mexico driving record (DOT compliant).


• Forklift certification (Training provided by The Food Depot).


• Negative pre-employment drug screening.

Work Environment

• Approximately 25% driving, 50% Casita operations, 25% warehouse and pickup duties.


• Regular exposure to temperature extremes, moving equipment, and industrial noise levels.

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give assignments.

This position description excludes the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

I have read the above job description.  I meet the qualifications and can perform the duties as described.