Program Manager, Alumni and Donor Relations, Advancement

Agency

Department

What we want

The Program Manager designs and delivers alumni and donor engagement, stewardship, and advancement programming that deepen connection to the Naresh K. Vashisht College of Medicine. The role partners closely with the Texas A&M Foundation and the Association of Former Students to ensure high-quality stewardship, accurate data, and consistent constituent experiences that advance philanthropic relationships and alumni involvement, and advance engagement and connections and support of the College. 

What you need to know

Responsibilities

Alumni & Donor Engagement and Stewardship

• Lead alumni and donor engagement strategies that increase connection, participation, and recognition (e.g., class/program touchpoints, reunions, student mentorship links). 

• Build and execute individualized stewardship plans (acknowledgments, impact updates, annual thank-you cycles, recognition societies). 

• Manage the Outstanding Alumni Awards process (promotion, selection logistics, recognition experience). 

• Support student-to-alumni transition programming in partnership with student affairs/career services. 

• Coordinate alumni/donor volunteer roles (advisory councils, events, class agents), including recruitment, onboarding, and appreciation. 

• Liaise with College departments and campus affiliates to coordinate programs of interest to students, alumni, and the broader community. 

Advancement Events & Stakeholder Relations

• Plan and deliver College-level advancement events (VIP visits, scholarship/award celebrations, donor receptions, reunions, tailgates/signature gatherings) with end-to-end logistics and budget accountability. 

• Develop customized campus tours and experiences for VIPs (major donors, public officials, partners). 

• Oversee community and philanthropic sponsorship requests and benefits fulfillment; maintain a master calendar to prevent conflicts and maximize visibility. 

• Recognition & Naming Support: Coordinate recognition and naming deliverables (e.g., plaques, signage, space/building markers, digital recognition, web features).

• Manage timelines, vendor coordination, proofreading/approvals, installation logistics, and inventory of recognition assets in alignment with Texas A&M standards and College brand guidelines. 

Communications & Content Creation

• Partner with marketing & communications to plan and produce alumni/donor content (invitations, event pages, stewardship letters, impact reports, newsletters) and ensure consistent voice and brand standards. 

• Draft and proof executive correspondence, remarks, and talking points for advancement engagements. 

• In collaboration with marketing & communications, maintain and update advancement-related web pages; leverage email, social, and print media appropriately. 

Data, Reporting & Operations

• Maintain accurate alumni and donor records in the Association/Foundation-approved CRM. 

• Document procedures for sponsorships, scholarships, acknowledgments, and reporting; coordinate scholarship stewardship (student thank-you process, impact narratives, delivery timelines). 

• Track budgets for advancement activities; prepare periodic dashboards and presentations for leadership (engagement, event attendance, stewardship completion, pipeline activity). 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.