Program Office Assistant

Position Summary:

Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders. Monday - Friday 8:30am - 5:00pm

Pay Range: $16.95 - $21.19 per hour

Essential Duties:

· Maintain office calendar to coordinate workflow and meetings.

· Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.

· Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.

· Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.

· May complete tasks in the community with personal automobile including deliveries and pick up.

· Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.

· Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications:

Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Additional Requirements

Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.

Clearances and Requirements 

• Must successfully clear DOJ and FBI background checks and receive ORR clearance prior to providing child-facing services.
• Must be at least 21 years of age.
• Valid, unrestricted California driver’s license and current vehicle insurance.
• BLS/CPR for Healthcare Providers is required.
• Blood Withdrawal Certificate from a California BVNPT-approved provider within sixty (60) days of hire.
• Proof of immunity to vaccine-preventable diseases (Varicella, MMR, Tdap, TB, Influenza).
• Experience and knowledge in pediatric vaccine schedules and safe vaccine administration.
• Completion of all required ORR trainings, including Employee Misconduct Acknowledgment, Code of Conduct, and Sexual Abuse and Harassment Prevention.