SUMMARY
· The Program Specialist has the primarily responsibility to support Child and Family Services-Head Start and Early Head Start program operations. Program operations include but are not limited processing and paying invoices, completing monthly billing reports, answering and directing calls, and supporting centers, content managers and directors.
RESPONSIBILITIES
· Perform additional duties and participate on work committees as assigned.
· Provides support to the Child and Family Services Director, Head Start and Early Head Start Director, CFS Leadership team and center leadership.
· Support all office management including purchasing of supplies and materials.
· Assist with preparing for meetings and trainings. Prepare, edit and/or modify a variety of written materials (e.g. correspondence, memos, meeting minutes, policy and procedure, and reports, etc.) for the purpose of documenting activities and or conveying information.
· Assist with recruitment and retention activities, including screening, scheduling interviews, and preparing personnel and payroll forms for Child and Family Service applicants seeking employment.
· Reviews and track purchase approvals, invoices and purchases, and check requests for accuracy. Submit for approval in adherence to established timeframes. Work closely with accounting to meet deadlines.
· Maintains program inventory each year.
· Reviews all invoices for amounts and grant coding for all CFS staff.
· Provides support to Quality Assurance Manager with ChildPlus and data entry when requested.
· Completes and compiles program participant survey information.
· Submits office maintenance requests, using the work order system, immediately as needs are reported or discovered.
EDUCATION AND EXPERIENCE
· An Associate’s or Bachelor’s degree. Experience may be considered.
· Proven experience in as an administrative assistant or similar position with time management skills to complete a high volume of varied responsibilities in a fast-paced work environment.
KNOWLEDGE, SKILLS, ABILITIES
- Demonstrate proficiency in quality improvement, performance measurement, and/or program evaluation and demonstrate advanced computer skills (Windows operating system and Office products, including Word, Excel and Outlook). Ability to learn and use any other software programs needed in the operations of CTL programs.
- Work independently with minimum supervision and maximum accountability. Possess excellent interpersonal skills and the ability to work well with all levels of management, staff, and families.
- Prioritize and execute multiple projects under demanding deadlines with attention to detail.
Center for Transforming Lives partners with single mothers and their children so they can thrive. Founded in 1907, Center for Transforming Lives is one of Tarrant County’s biggest family safety nets, working to disrupt cycles of poverty and homelessness among the most vulnerable in our community. The non-profit meets the needs of 3,000 women and children annually, through a comprehensive and evidence-based, two-generation and trauma-informed model. Thanks to housing support, early childhood education, economic mobility services and counseling services that work across generations, parents and children establish security and well-being as a family. Led by CEO Carol Klocek since 2009, the $20 million non-profit opened its new Riverside Campus headquarters in May.
Center for Transforming Lives is the only homeless services provider in Tarrant County and one of seven early childhood education centers to achieve National Accreditation, recognized for the highest standards of care in the nation.
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