Programming Manager

DUTIES AND RESPONSIBILITIES

• Responsible for rental bookings in Rollins Studio Theatre; from initial call through settlement.
• Collaborates with the Director of Programming on presented and owned event booking across the Long Center, including The Drop-In and Teresa Lozano Long Community Day.
• Responsible for redlining incoming contracts, coordinating deposits and balance of guarantee payments; creating and sending invoices, check requests, ACH payments, and other forms of payment related to Artist needs, under the Direction of Director of Programming.
• Supports the advancement of Long Center Presented shows and other programmed events, communicating cross-functionally with external clients and internal teams.
• Manages artists and client deliverables across departments, creating efficiencies for smooth delivery of events and shows.
• Responsible for coordinating artist services; confirming and scheduling transportation, catering, hospitality, and travel arrangements.
• Responsible for gathering day-of-show information regarding FOH policies, merchandise sales, artist guest lists, meet & greets, VIP events, etc.
• Serves as or arranges for runners and event services support in coordination with the artist and Programming/Production/Event Operations teams.
• Provides budget estimates, tracking, reporting, and settlement for programming expenses.
• Maintains up-to-date information in internal databases including Momentus and Tessitura.
• Interfaces with all levels of the organization and engages with a diverse group of internal and external stakeholders in an effective and diplomatic manner.
• Manages multiple competing priorities at once, always maintaining confidentiality and integrity.
• Assists with other programming, event, and organizational needs as assigned.

QUALIFICATIONS

• Bachelor's Degree in related field and 3+ years of relevant work in programming, live event management, booking, and/or project management; or any equivalent combination of education and experience.
• Passion for nonprofit, performing arts and live entertainment, with a specific interest in advancing the Long Center’s Mission.
• Proficiency with Microsoft Office Suite and other modern computer applications.
• Self-motivated and extremely organized.
• Excellent written communication skills.

WORK ENVIRONMENT & BENEFITS

• 9 paid company holidays + 2 floating holidays.
• 4 weeks of accrued PTO annually, increasing to 5 weeks after 4 years of service.
• Options for medical, dental, vision, disability, and critical illness coverage.
• Roth and Traditional 401k with employer match after 6 full months of service.
• Access to world class arts & entertainment, free parking, and the best view in town!

• The employee must occasionally lift and/or move up to 25 pounds.
• The noise level in this work environment is typically low to moderate and ear protection will be provided if noise levels are high.