Programs & Strategic Projects Assistant

About Us 
At BuildAbility, we believe everyone deserves the opportunity to work, grow, and thrive. We provide support, training, and pathways to independence for individuals with disabilities.

Join the BuildAbility team as the Programs & Strategic Projects Assistant
Are you energized by mission-driven work that blends administrative excellence with cross-functional collaboration? We are seeking a Programs & Strategic Projects Assistant to support BuildAbility's leadership team in a variety of strategic and operational priorities, including organizational outreach, internal coordination, and event execution. 
 

Why work with us:

• Meaningful Mission: Be a part of a team that's transforming lives and empowering individuals within the community. Our mission is to carve out a space for individuals with developmental and intellectual disabilities, encouraging them to envision a life without limitations and then guiding them toward turning that vision into a reality. 
• Inclusive Environment: Join an organization that values diversity, anti-racism, and inclusion in all aspects of our work.
• Comprehensive Benefits: Enjoy competitive compensation starting at an annual salary of $21 - $24/hour, along with a generous benefits package.

As the Programs & Strategic Projects Assistant, your responsibilities will include:

Scheduling & Administrative Support

• Manage calendars, coordinate meetings, and schedule with external stakeholders, vendors, and internal teams. 
• Maintain up-to-date organizational files, contracts, and materials in SharePoint.
• Organize required training logistics and documentation for program staff.
• Attend and take notes during meetings as needed; follow-up with clear summaries and assigned deliverables. 
• Assist in preparing slides and presentations using tools like Canva. 
• Support project tracking using Asana and Microsoft Suite. 

Research & Outreach Support

• Research grant opportunities, community partnerships, and industry events. 
• Identify and coordinate vendor fairs, industry networking events, and outreach opportunities.
• Track deadlines and prepare materials needed for external presentations or registrations.  

Event & Project Coordination

• Assist in organizing organizational events (e.g., fundraisers, community outreach events), including logistics, materials preparation, and vendor coordination. 
• Maintain project plans and timelines in collaboration with leadership. 

Communications & Content Gathering

• Help collect and organize stories, updates, and photos from across programs. 
• Assist in drafting and organizing external communications such as newsletters, donor updates, and promotional materials. 
• Support the development and scheduling of social media content (primarily LinkedIn and Instagram). 

Schedule:

• Full-time
• 40 hours/week

Work Location:

• In-person
• Sylmar, CA

Compensation:

• Starting at $21.00 - $24.00/hour (depending on prior experience and qualifications)

Benefits:

• 90% coverage for Medical and 100% coverage for Dental and Vision insurance
• 100% Employer Paid Life Insurance for up to 2X the annual salary with Reliance Standard
• Paid vacation starting at 2 weeks per year
• 56 hours of paid sick leave
• 11 paid holidays per year
• 1 floating holiday per year
• Mileage Reimbursement
• 403(b) retirement savings plan
• Employee Assistance Program

Qualifications:

• 1–2 years of experience (volunteer or paid) in event coordination, communications, development support, or administrative roles.
• 2+ years of experience in executive support, project coordination, communications, or administrative roles, preferred. 
• High school diploma required. 
• Authorized to work in the United States. 
• Clear Criminal Background Check. 

• Interest in nonprofit work and commitment to BuildAbility’s mission of supporting individuals with intellectual and developmental disabilities, preferred. 
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new tools like SharePoint, Asana, and DonorBox, required.
• Familiarity with social media platforms (Instagram, LinkedIn) and content tools like Canva, preferred. 
• Strong organizational skills, attention to detail, and ability to manage multiple timelines, required. 
• Excellent written and verbal communication skills, required. 
• Positive, collaborative attitude and ability to work with various departments and stakeholders, required.

BuildAbility is an equal opportunity employer. We are committed to anti-racism, diversity, and inclusion in our workplace environment, stakeholder engagement, and participant support. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.