Project Administrative Manager

ZGF is seeking a Project Administrative Manager who is energized by growing people and elevating project excellence to join our team in our Portland office. We are looking for a self-motivated individual possessing a strong work ethic, excellent communication skills and a proven record as a reliable administrator to lead and mentor a talented cohort of Project Administrators.

As Project Administrative Manager, you will…

• Provide training, support, mentorship and supervision for Project Administrators, remaining committed to their professional development and growth
• Provide ongoing feedback day-to-day, to ensure professional development and growth for staff
• Evaluate administrative staff performance to support annual review and compensation cycles
• Coordinate, assign and monitor schedules and activities of project administration staff
• Monitor administrative staffing requirements, making adjustments as necessary to maintain balanced workloads among staff; review project workloads with Project Managers and Project Administrators; hire or reduce staff accordingly with approval of Administrative Operations Manager and Managing Partner
• Act as an office-wide resource for standard project procedures; capable of identifying appropriate solutions to project needs
• Monitor administrative procedures to determine / develop the best methods for maintaining consistency and improving quality and efficiency, in collaboration with other leaders
• Support project Quality Management (QM) by: collaborating with the QM team to develop and maintain the QM processes, systems, and tools to ensure compliance with ZGF standards and guidelines; track and update QM documentation; assist in providing training and resources to all staff on QM practices, tools and methodologies
• Support some projects as the primary Project Administrator

Qualifications:

• Highly experienced in administrative support services and project administration with documented excellent performance
• Minimum of 3 years of experience in Architecture field
• Comprehensive understanding of project life cycles and the administrative support needs associated with each phase
• Strong problem solving and critical thinking skills
• Exceptional leadership and time, task, and resource management skills
• Capable of managing staff and assessing workloads
• Proficient in the following software applications:
  • Microsoft Office Suite, especially Word, Excel, Outlook and Teams
  • Newforma
  • BlueBeam
  • Deltek Vision
  • AIA Contract Documents
  • InDesign a plus, though not required
• Knowledge of architectural / engineering terminology required
• Must be articulate with excellent communication skills, able to collaborate and interact effectively with administrative staff, management, and other departments.
• Must possess ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters

ZGF values collaboration and flexibility. To facilitate this, employees are expected in the office Monday through Thursday, with Friday as a flexible work location day. Additional in-person days may be necessary based on project and team needs. 

Base Salary Range: 

$90,000/yr - $115,000/yr 

Benefits 

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

Apply With:  

• Cover letter 

• Resume 

We know that great projects take more than a design team to become a reality. Whether you’re a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don’t check every box—your skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.

If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.