Project Administrator

Description

• Work closely with the Project Management Teams to assist with managing the Contractual Risk Transfer on Projects.
• Support Subcontractor Administration including Contracts and Insurance Compliance.
• Support owner Contract administration relating to insurance, builders risk, and contract exhibits.
• Assist with compiling and preparing O+M manuals and as-built drawings. 
• Keep project management team informed of outstanding subcontracts, certificates of insurance, and closeout documents. 
• Process partial and final owner lien waivers for monthly requisitions. 
• Assist in collecting partial & final sub lien waivers, sub-sub lien waivers, and union letters.  
• Assist in collecting monthly sub-requisitions and invoices. 
• Process final sub lien waiver releases. 
• Assist with ordering plans and specs from printing companies.
• Maintain up-to-date project records.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way.

Requirements

• Strong computer skills and familiarity with the Microsoft Office suite.
• Strong communication, organizational and time management skills.
• Able to work independently and as part of a team.
• 2+ years’ administration experience preferred.
• Experience in the Architecture, Engineering, and Construction (AEC) industry preferred.

Work Environment

• Office setting: Prolonged periods of sitting at a desk and working on a computer.
• Construction Site: Walking the site on uneven walking surfaces, climbing ladders, being around machinery with moving parts and around heavy equipment.
• Protective gear: Wearing personal protective equipment, such as safety glasses, clothing, and a hard hat, for most of the day while on the construction site.
• Work Hours: This position generally works standard hours, but may work extended hours, nights, and weekends, especially during critical project phases, to address project delays or to assist with site coverage.