Project Administrator

Short Description:
The district government’s PASS Modernization Project is transitioning the existing on-premises procurement management system to a state-of-the-art cloud solution. OCP seeks a Project Administrator to provide project management support to the Project Management Office (PMO).

Long Description:

• Provide PMO support for all project planning activities, including developing, maintaining, and monitoring (status/progress) project schedules; creating and maintaining project documents; coordinating submissions of workstream weekly status reports; developing PMO status reports; preparing status presentations using Microsoft PowerPoint; reporting status to project managers, project leadership, and organization leadership; and organizing project artifacts.
• Provide quality organization and oversight for all project documents, and maintain all project artifacts, keeping these organized for project team access using Microsoft Teams and SharePoint.
• Assist in preparing long- and short-range plans that include project plans, resource alignments, coordination of acquisitions, training, communications, transformation management, change management, user acceptance testing, and go-live preparations.
• Leverage prior experience on large projects, or significant segments of large complex projects, to:
  • Analyze complex project-related delivery dates to create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules.
  • Align schedules with organization calendars, stakeholder groups, functional workstreams, deliverables, and milestones to deliver the project on schedule.
  • Monitor progress by tracking and reporting on project milestone progress.
• As required, assist or take responsibility for the analysis, planning, and management activities related to project scope and objectives, including overseeing the RAID (Risks, Actions, Issues, and Decisions) process, the change management process, and the communications process.
• As required, plan and organize the project’s Steering Committee or other project meetings, including documentation of discussions, actions required, and decisions.
• Serve as a liaison between project managers and the PMO, facilitating communication.
• Provide PMO support for all aspects of the project.